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Meetings And Reports - January 2006 |
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Report for 1/1/2006 – 1/6/2006 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 1/1/2006 – Email from Michael Walters to Jerry Harris
Jerry Correspondence 1/3/2006 – Email from Phil Neal to Seth Carson Hi everyone, Good news – the concrete samples came in the mail. I will try and meet with the artist today to chose a color so Langston Concrete can get the cap completed and hopefully delivered before the school opens on the 17th. I will let you know as soon as I hear from Vince. Phil Correspondence 1/3/2006 – Email from Michael Walters to Nicole Buscher Hi Nicole -- I just heard from my techs that they were over at the campus on Friday and learned that Fremont won't be done with the wiring until this Thursday, January 5th. That is way past the last date I had of December 23rd. Would you please find out what is happening and let me know. This may cause the move to be delayed as they must have phone and internet access in order to function in the new building. Thanks. Michael Correspondence 1/3/2006 – Email from Bob Berry to Seth Carson Seth, Can you please see that the City gets a copy of the Well System Approval letter, and that the Interior Pressure Drop letter gets into the project file? Nicole, Please note that in the punchlist, CD-4, comment 15 describes an issue with the heat pump filters that must be corrected ASAP in order for the Air Balancing subcontractor to properly do his work. The pipe hanger issues, described in comment 1 are a little less urgent, but should be corrected before my next visit, January 12 and 13. Tim/Jerry, Will January 13 be a good day for the mechanical contractor to do his training sessions for any maintenance staff members that you would like to have present? Bob Berry Correspondence 1/3/2006 – Email from Nicole Buscher to Team Attached are the written comments from the City's inspection on Friday. As Jerry noted earlier, nothing we weren't excepting. The biggest surprise is that the trash gate needs to be raised. We can look at this Thursday, and make a decision. My suggestion would be to relocate the hinges and raise the gate. Let me know if you have any questions. Nicole Buscher Correspondence 1/3/2006 – Email from Phil Neal to Seth Carson Hi everyone, Eileen and I met with Vince at the job site this morning. We looked at the concrete color samples as supplied by Davis Colors www.daviscolors.com. Vince decided that we would use the color called “Salmon 10134” – refer to the website if you want to see what it looks like. I have the samples and can show them to you when we meet next. I will call Langston Concrete and let to them know to proceed with this color. Have a great day. Phil Correspondence 1/3/2006 – Email from Nicole Buscher to Team Western Specialties has reviewed the interior signage schedule and has requested the college to review and advise on some changes needed, due to space constraints. Please review the two (2) attachments and advise if the modifications are acceptable. Please note, Admin Suite has two (2) suggested layouts, if acceptable, please identify which one is preferred. Also, can similar modifications be made, if needed, without the college's review and approval? Thank you, Nicole Correspondence 1/3/2006 – Email from Nicole Buscher to Seth Carson Seth, Attached are MKK's comments regarding the exhaust fan controls. I will forward this information onto Fremont for their use. Thank you, Nicole Nicole, EF-4 can be run from the light switch in the janitor's closet; however, it should be brought to the clients attention that any chemicals that are stored in the janitor's closet may emit odor when the fan is off. Since EF-1 also serves a janitor's closet the same consideration applies. The documents show it being controlled by a switch, but this should be reconsidered. Per the documents, EF-5 should be cycled with the fume hood control. I do not know what hood is being used or the preferred method of control, but the design intent was not for continuous operation. This should be a client decision, as they should know the preferred method for the hood control. It may be that the fan starts when the hood is opened? EF-7 and EF-8 shall run continuously because they serve designated storage rooms. The possibility of chemical odors being emitted from these rooms is what drives this control scheme. Jean and I plan on visiting the site tomorrow 1-4-05. We should arrive in the early afternoon. I have not had a chance to speak with Jean through the Holiday weeks, but I will call in the morning to let you know our exact schedule. Sincerely, Peter Site Visit 1/3/2006 – Seth Carson Email LCCC Team Front Doors arrived, HVAC up and running. Meeting 1/3/2006 – Seth Carson Email LCCC Team Spoke with Chris Moody, Ralph Know, CW, and Jerry Hankin Correspondence 1/3/2006 – Seth Carson Email LCCC Team Michael and Don, The plug for the (2) 208V 6509 switch is a straight laid 250V, 20 amp twist lock with NEMA rating. That information Fremont has had for some time now. What Todd and Don need is the plug shape to select the right receptacle. There are a million different plug types that could have the same rating. We need to get the NEMA plug identification number on the plug. This should be on the equipment plug end. Michael is this equipment in Cheyenne? Can you can take a picture of it and note the plug i.d. number and end it to me.? Also, if the equipment is going to be here this week, we can just look at the plug end to find the right receptacle. I am sure this can be ordered and received in a couple of days from the electrical supplier. Also, Michael, your carpet has been installed in the server room. It appears that you can get in there now and start setting up. Please keep things to the middle of the room and not under the heat pump for now. This will let the mech. guys and painters get in there if there are punch list items. Please let me know on plug stuff soon, Seth Carson Correspondence 1/3/2006 – Email to Seth Carson from Michael Walters Ted and Dave -- Fremont needs the information described below. Would you please let them know - there email is in the CC field. I believe you said that the 6509 was over there so you can describe the device and let them look at the plug. Please carbon me when you respond to everyone on this list. Seth also mentions in this email that you can start in the server room with a request. Thanks, Michael Correspondence 1/3/2006 – Seth Carson Emailed LCCC Team Greetings, I reviewed the City’s inspection list. I met with Ralph and Jerry at the city to go over them briefly. It sounds like the TCO is not to far off. Jerry stressed the “life safety” issues. I imported the city inspection list into excel and created a spreadsheet. Everyone, please take a look at the spreadsheet. Jerry, I thought we could add the deficiency list and the upcoming punch list on separate tabs into the excel file. I took a stab at giving the City’s comments a TCO of a CO designation to help us zero in on critical items. I also referenced the items that overlap with the deficiency/punch list list. Nicole, could you please enter in some dates for the scheduled completion of some of these items and send the file back to Jerry and me. Thanks. Cheers, Seth Carson Correspondence 1/3/2006 – Seth Carson Emailed LCCC Team Hi Again, Here is a quick project update for today. The storefront doors have arrived and were being installed. The HVAC system was up and running. Air Comfort was working on Bob Berry’s comment list and CW was programming the controls. The wells seem to working great and I am happy to announce that the aquifer was used all day to heat the building!!! I passed the letter onto the city that Bob Berry drafted. Jerry stated that this will work but he requested that Chris Moody (geologist) certify that the wells were built to the permit standards. This will be in Chris’s final report that the both of us have been working on. The DEQ will also need this final report. Chris report that the monitor well will be drilled next week by Watson. I believe the job trailer might need to be moved (hopefully it is gone) to drill this small testing well. I am working with CW, Tim Mac. and Ed to finalize the controls this week. The grant items and the UW information also need to be integrated and accessible. Also, Ralph stated that the walk through on Thursday will be more like a “to-do list” instead on a punch walk. He also stated that he will be pulling the carpet protection in the rooms tomorrow to vacuum for the walk. Nicole, please let me know when the balancing will take place. It is critical that I am there that day. Lastly, I spoke with Jim at Aspen-Banner about the easement document. He will be getting us a price quote soon. Well that’s all for now, Seth Carson Correspondence 1/3/2006 – Seth Carson Emailed LCCC Team Bob, Thanks for the prompt reports. Ralph gave you good complement today. I think we all agree that you have been a critical asset to the project thus far. Thanks a million. Today the wells were heating the building all day. SUCCESS!! I passed your letter onto the city today. They have requested that Chris Moody sign off on the actual well construction. In short, they want to know that the wells were constructed as per the state permit requirements. After that, the Geo part is in the clear for the TCO. FYI, I am waiting to hear back from Nicole on the balancing schedule. They were setting the doors today. So the building should be closed up here by the end of the week. This should help with the air flow, etc. I will let you know more details about the controls and access as I get them. Cheers, Seth Carson Correspondence 1/3/2006 – Seth Carson Emailed LCCC Team Bob, FYI, Also, Air Comfort stated to me that they were working on the filter cover plates. It sounded like it was an easy fix for them. They mentioned maybe two days and it would be completed. Also, I am sad to report that I will gone on the 12th and 13th. I will be at the International Builders Show in Orlando. Ralph might have to pic you up from the airport. I set something up. You also might review your site report. It looks like it has some cut and paste errors. Cheers, Seth Correspondence 1/4/2006 – Email to Seth Carson from Ted Wickham The plugs we need are 250 volt 20 amp twist locks. The cords are in the IT office in a box with some wireless access points. If you need more information please feel free to call me and I will see if I can assist you further. Ted Wickham Correspondence 1/4/2006 – Email from Jerry Harris to Nicole Buscher Nicole, Here is the information the Fremont needs for the plugs in the server room and wiring closet. Regarding the operation of the bells, LCCC does NOT want the bells programmed to signal class changes. Thanks Jerry L. Harris Correspondence 1/4/2006 – Email from Jerry Harris to Tim Macnamara Tim Macnamara, This should be your call so that it matches our sign system here in Cheyenne. Thanks Jerry L. Harris Correspondence 1/4/2006 – Email from Bob Berry to Seth Carson Seth, Thanks. Here is the corrected letter. Have fun in Orlando, and remember what they say..."What happens in Orlando, stays in Orlando!" Bob Berry Correspondence 1/4/2006 – Email from Phil Neal to Seth Carson Seth, Does this mean we will not get the TCO today as was thought? Phil Correspondence 1/4/2006 – Email to Phil Neal from Seth Carson Phil, I guess we will get it if all the things are corrected on the list. And the city comes back out to inspect. I don't know what Ralph has planned. Yesterday, they were working on the list but I doubt that is completed today. SETH Correspondence 1/4/2006 – Email from Jerry Harris to Team Good Morning Everyone, Please find attached LCCC’s Site Visit Report #3 from last Friday, December 30th, 2005. Per Seth’s suggestion, I am going to transfer the deficiency items to a spreadsheet and sent it out for tomorrow walk-thru. Thanks Jerry L. Harris Correspondence 1/4/2006 – Email from Seth Carson to Ted Wickham Ted, The new IT office or the one at the civic center? If there at the civic center, can they be brought out to new ACC and placed in the server room for the electricians to look at. Today would be great thanks. Seth Carson Correspondence 1/4/2006 – Email from Phil Neal to Seth Carson Hi Seth, The reason I asked is that the moving schedule is based on the email we had the other day that said the TCO would be given today. If we do not get it today or tomorrow, it could push our moving date back some more and we need to coordinate several things and people accordingly. Will we know tomorrow on our walk-through? Thanks a bunch. Phil Correspondence 1/4/2006 – Email from Jerry Harris to Team Seth and Nicole, Per Seth's suggestion, I have added a new tab to his original spreadsheet titled "LCCC Deficiency List" for ease of use during these final days. My deficiency list was taken from Owner Site Visits 1 thru 5. I have made eight (8) copies of this spreadsheet and will bring for tomorrow's walk-thru. Thanks Jerry L. Harris Correspondence 1/4/2006 – Email from Nicole Buscher to Seth Carson Sorry for the short notice. Balancers will begin tomorrow, Thursday, January 5th. Nicole Correspondence 1/4/2006 – Email from Tim Macnamara to LCCC Team Eileen & all- The font on the lettering on the card insert for the room signs is not an ADA issue. You folks can pick whatever version you want. Tim Correspondence 1/4/2006 – Email from Nicole Buscher to Team This is to confirm that the punch list walk is scheduled for tomorrow, Thursday, January 5th, at 10:00 AM. Thank you, Nicole Buscher Correspondence 1/5/2006 – Email from Rita Weakley to Seth Carson Hi Seth, Here is the rough proposal I prepared based on the intial consumption estimates you gave me. It includes information on 2 possible LEED Credits and will give you a good idea of the cost and environmental impact of off-setting with green power. Examples of the included marketing/educational display pieces are shown in the proposal as well: Custom Sign Educational Display For the final proposal, I'll need the annual regulated load for the project. Here is the necessary information from the energy modeling: - Annual electricity use estimate for the HVAC system. - Annual electricity use estimate for interior lighting. - Annual electricity use estimate for service hot water system, if applicable. - Annual estimate for electricity that would be provided by on-site generation, such as photo-voltaics. Estimates should be expressed in kWh/year. Non-regulated systems, including plug loads, exterior lighting, garage ventilation and elevators, should not be included in the above estimates. I'll follow up on the meeting and the owner's initial reaction next week, but feel free to call if you have any questions in the meantime. Regards, Rita Weakley Regional Sales Manager Renewable Choice Energy Correspondence 1/5/2006 – Email from Jerry Harris to Team
When:
Thursday, January 05, 2006
10:00 AM-1:00 PM (GMT-07:00) Mountain Time (US &
Canada). Correspondence 1/5/2006 – Email from Jerry Harris to Team
When:
Tuesday, January 10, 2006
8:00 AM-9:00 AM (GMT-07:00) Mountain Time (US &
Canada). *~*~*~*~*~*~*~*~*~* I am requesting an early start so that Burke Move Center will hopefully be able to complete their services by Wednesday evening. Correspondence 1/6/2006 – Email from Jerry Harris to Team
When:
Monday, January 09, 2006
1:00 PM-3:30 PM (GMT-07:00) Mountain Time (US &
Canada). Correspondence 1/6/2006 – Email from Nicole Buscher to Team Attached is the punch list I put together based on yesterday's walk. As was discussed, the East pod will be reviewed on Monday, January 9th, at 1:00 PM. Please review and let me know if there are any corrections needed for those areas reviewed. Thank you, Nicole Nicole Buscher Correspondence 1/6/2006 – Email from Nicole Buscher to Team Attached is MKK's punch list from their walk on Wednesday, January 4th, for your use and file. Nicole Buscher Taylor Kohrs Correspondence 1/6/2006 – Email from Jerry Harris to Team Nicole, I have reviewed your punch list spreadsheet, and it appears to be in order. Thanks for the extra effort on this. Jerry L. Harris Correspondence 1/6/2006 – Email from Bob Cox to Team Hi Folks— I’ve reviewed m notes and concur. Thanks Bob Report for 1/9/2006 – 1/15/2006 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 1/10/2006 – Email from Jerry Harris to Team Good Morning Everyone, The following is a brief update regarding the progress at the ACC campus project. First, I would like to offer my apologies to Eileen, Phil, Marilyn and the ACC staff and faculty. Due to a communication error, the campus move will begin on Wednesday, not Tuesday as originally planned. I take responsibility for this error, it was not my intention, but somehow what was requested was not properly communicated, so please accept my apologies for this delay. I know this really cramps the move-in schedule and wish it had not happened. Projected Schedule: Ø Move-in to new facility, January 11th and 12th. Ø Friday, Jan 13th – Mechanical system (primarily HVAC) inspection and walk-thru. Ø Tuesday, Jan 17th – begin classes. Ø Tuesday, Jan 17th @ 10:00 am – “Substantial Completion” walk-thru with Taylor Kohrs and LCCC. Project Summary: Ø As of Monday, Jan 9th – Punch list inspections have been completed on the site, building exterior and the East and West pods. Punch lists were fairly extensive, with much of the work being finish detail, although there were some major areas that needed completion. Ø The commons area, mechanical, electrical & plumbing (MEP) has not been thru a final punch list inspection. Ø Superior Electric of Cheyenne and our IT/AV personnel are working on completion of IT/AV systems needed for start of Spring semester. Ø Between now and Tuesday, Taylor Kohrs will focus on completion as much as possible of the punch list items, with the priority being: 1. 1st - Finish administrative offices/areas 2. 2nd – Finish faculty offices 3. 3rd – Finish classrooms needed for Spring semester Ø By Tuesday, Jan 17th - Taylor Kohrs intends to have all areas impacted by class schedules completed and then will focus on areas not impacted by the class schedules to include: some classrooms, corridors, and commons area. Ø Friday, Jan 13th – I will conduct a final inspection and punch list review of completed admin offices/areas, faculty offices, and classrooms needed for Spring semester. Ø Final project tasks will continue into the Spring semester until completion, and will be carefully coordinated so as not to cause undue interruptions. In summary, we will start classes as scheduled even though the circumstances are not ideal and as originally expected. Thank You Jerry L. Harris Correspondence 1/10/2006 – Email from Jerry Harris to Team
When:
Tuesday, January 17, 2006
10:00 AM-12:00 PM (GMT-07:00) Mountain Time (US &
Canada). *~*~*~*~*~*~*~*~*~*
This meeting is required
for the following individuals: Correspondence 1/10/2006 – Email from Nicole Buscher to Team Attached is the punch list I put together based on yesterday's walk. Please review and let me know if there are any corrections needed for those areas reviewed. Thank you, Nicole Nicole Buscher Correspondence 1/10/2006 – Email from Tim Macnamara to Nicole Buscher Nicole- Very nice job on the punch list from last Thur. Also you published it very quickly. One item I didn’t see on the list (or I missed it if it was), was the regarding of the storm water drainage ditch on the north side of the site, next to the entry road and east of the fire lane. The slopes of that open ditch are very steep and very close to the entry roadway. We are concerned if that slope is not graded to a less severe angle and protected in some fashion, that we could have undermining of the road base. Tim Correspondence 1/11/2006 – Email from Tim Laughlin to Team Hi Folks, It lools like your punch list walkthrough of the East Pod was pretty thorough. I did not see the Commons area on the punch list. Will there be a separate walkthrough of the commons? I know LCCC is busy with the move, but let us know if there is anything you need from Midyette Architects. Otherwise, I will plan on being up there next Tuesday for the substantial completion. Thanks, Timothy Laughlin Correspondence 1/11/2006 – Email from Jerry Harris to Team Tim, You are correct, a separate walk-thru of the commons still needs to be completed. No date set as of yet, so we could possibly do this next Tuesday. I will be on-site this Friday and may possibly do something then. Thanks Jerry L. Harris Correspondence 1/11/2006 – Email from Nicole Buscher to Team Attached is a copy of the HVAC balance report for your use and review. Cover Page Please let me know if there are any comments, otherwise, I'll include this in the HVAC O&M manuals. Thank you, Nicole Correspondence 1/11/2006 – Email from Jerry Harris to Team Nicole, In order to help you and Ralph plan, here is my schedule for the next few days, the intention being to ensure that all offices, classroom and spaces required to start classes next Tuesday, Jan 17th are ready for use. Ø Friday, Jan 13th – I will complete a final walk thru of the priority rooms using TK punch lists of 01/05 and 01/09. 1. 1st priority – Administrative offices 2. 2nd priority – Faculty offices 3. 3rd priority – classroom/spaces needed for start of class on Jan 17th. Ø Friday, Jan 13th – I will copy Ralph on punch list sign-off with the understanding that deficiencies in priority rooms will have to be corrected by end of day on Monday, Jan 16 so as to not impact class schedules. Ø Tuesday, Jan 17th @ 10:00 am – Substantial Completion walk-thru with project team. In addition, I have asked Phil Neal to request that Bob Berry check his punch list items in the priority rooms, so those deficiencies (if any) are corrected by Monday, Jan 16th. I would appreciate it if you would make sure that the MKK punch list of Jan 6th is also addressed in these priority rooms to ensure that all deficiencies are addressed. I will address this punch list during my walk-thru where possible, but this needs to be reviewed by MKK and Ralph for accuracy and sign-off. I am requesting that LCCC receive a copy of MKK’s sign-off per their original punch list. Regarding the commons area punch list, I can do it either on Friday (Jan 13th) or on Tuesday (Jan 17th). Which date is better for TK? I hope this helps. Thanks Jerry L. Harris Correspondence 1/11/2006 – Email from Nicole Buscher to Team Tim, Thank you for your comments. On the top of page 3 of 8, the following item was listed "Backfill & compact soil behind curb at swales, swales only need to be as wide as FES (~4 ft)". Regardless, I will pass this information onto Ralph and we'll work on these swales prior to landscaping. Nicole Correspondence 1/11/2006 – Email from Nicole Buscher to Team Jerry, As Ralph had noted on Monday, he plans to concentrate the painters in completing the East & West pods before moving to the Commons. Therefore, I'd prefer to tentatively schedule Tuesday morning, 1/17, for reviewing the Commons. Thank you, Nicole Correspondence 1/11/2006 – Email from Jerry Harris to Team Nicole, I am OK with Tuesday morning for the Commons punch review. Thanks Jerry L. Harris Correspondence 1/11/2006 – Email from Nicole Buscher to Team Attached is the energy invoice for December's invoice which was mailed out Monday night. Thank you, Nicole Buscher Correspondence 1/12/2006 – Email from Jerry Harris to Team Nicole, It was brought to my attention today that some of the floor boxes do not work. Given this issue, has the project EE done any quality control/quality assurance? If so, LCCC would like a copy of these reports. If not, I respectfully request that an EE inspection and punch list be completed at their earliest convenience. We need assurance that the electrical systems are properly installed and functioning. Thanks Jerry L. Harris Correspondence 1/12/2006 – Email from Nicole Buscher to Team Jerry, I have asked Fremont to address LCCC's concerns immediately and have an inspection completed with any deficiencies resolved by end of day Monday, 1/16. It was my understanding that this was already completed prior to final electrical inspection, so I apologize for the inconvenience. Nicole Correspondence 1/13/2006 – Email from Cenk Yavuzturk to Team Nicole and Seth, We would like to meet with the general contractor and electrical contractor reps at the LCCC building site on Tuesday, Jan. 17 any time between 3pm and 5pm to review and discuss issues related to the installation of the instrumentation cabling that we are in the process of designing. Let us know if the time slot is OK. If not, provide an alternate time slot. Thanks. C. Yavuzturk, Ph.D., C.E.M. Correspondence 1/14/2006 – Email from Phil Neal to Team Hi everyone, We need to address a few minor issues and possibly one major issue regarding the building. Since everyone, including the heat pump techs will be here Monday, it may be a good time to deal with these. The minor issues first: 1. Seth, where are we at with the computer to be used as the “head-end” computer in the server room? The heat pump technicians need it so we (and Tim Macnamara) can monitor the condensate pump alarms, amongst other things related to the heat pump system. The alarms will allow us to know when the water is at high levels before it spills over onto the ceiling tiles and into the classrooms. 2. Room 204 has a loud (louder than the other heat pumps) noise in the heat pump. When you stand behind the teaching podium below the heat pump you notice it most. The noise is louder when the cooling cycle is on, rather than the heating cycle. To me, it sounds as if something is vibrating in, or attached to, the heat pump. Don Myers said it is also interfering with his speaker system for the smart technology. 3. When do we think we will have the coffee shop remodel starting? We have customers already showing up for coffee (this may turn out to be a great recruiting tool). We were on the front page of the newspaper today and it mentioned we would have a coffee shop in the building – that’s when we had a retired university professor show up for coffee and to read the newspaper this morning. Marilyn poured him a cup, gave him a newspaper and chatted a while. 4. Room 114 does not want to turn on the cooling mode regardless of how low I set the thermostat. This stat controls both rooms 114 and 115. We need to have the techs check this out and maybe make some adjustments since both rooms are rarely the same temperature. Room 114 is running hotter than 115. We have the same problem with 205 and 206 but the techs are aware of the problem in these two classrooms. They are not aware of the problem in 114 and 115 – we just discovered it. Now comes a major issue that I am not sure we can fix. 1. In room 118 computer lab, the air exchange unit is attached to the roof. It supposedly stays on most of the time. But because it is attached directly to the roof decking, the vibrations from the fan reverberate throughout the entire room and is loud. According to the installation techs, there is no dampener (shock absorber) between the unit and the decking. It is so loud that the faculty feel it will be a hindrance to teaching in the room. I believe that it was installed per specs, and it would be difficult to remove the unit to install some dampening devices, but is it possible to put some type of insulation (even standard housing bat insulation) between the ceiling tile and the bottom of the unit to act as a noise buffer? I realize that by putting something between the tile and the unit it will make it more difficult to service the unit. Any ideas? Overall we are very pleased with the way the building is operating and coming together. Everyone who has seen the building can’t wait to see the finished product and are excited about what we have here. Great job everyone. Phil Correspondence 1/14/2006 – Email from Eileen Ely to Team Good afternoon everyone, The campus is looking great. The majority of our staff was here this morning, moving furniture, washing desks, stocking classrooms with supplies, etc. What a great group of individuals to give up their time on a beautiful Saturday, but I am not surprised. I agree with Phil on the noise issues below; if possible, they definitely need to be corrected. In regard to the Coffee Shop remodel, Tim, John and possibly some of our advanced CT students will be working with John Guerin to select additional cabinetry, move the existing cabinets to accommodate a 3-basin sink and refrigerator, and to build the new countertops. According to Tim, he will need to order some additional Formica; he also indicated that he would be able to salvage the existing Formica. Time wise, Tim thought the project would take about a week once the cabinets were available. Again, thanks for everyone’s help!!!! Eileen Correspondence 1/15/2006 – Email from Eileen Ely to Team Good morning, Needless to say, the wind is really blowing in Laramie this morning. For the record, to add to Phil’s list below, I still feel that there are sealant problems with the windows in the Commons area. When I spoke with Ralph last week, he indicated that the upper level windows had been sealed to help elevate some of the air leakage and sound issues due to wind. Unfortunately, there is still a problem. When you stand under the high-level windows on the left side as you enter the front of the building, the first and second sections of windows are especially bad. Eileen Report for 1/16/2006 – 1/20/2006 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 1/16/2006 – Email from Jerry Harris to Team Phil, See my answers below. I have copied Nicole on these items as well. Jerry L. Harris Hi everyone, We need to address a few minor issues and possibly one major issue regarding the building. Since everyone, including the heat pump techs will be here Monday, it may be a good time to deal with these. The minor issues first: 1. Seth, where are we at with the computer to be used as the “head-end” computer in the server room? The heat pump technicians need it so we (and Tim Macnamara) can monitor the condensate pump alarms, amongst other things related to the heat pump system. The alarms will allow us to know when the water is at high levels before it spills over onto the ceiling tiles and into the classrooms. 2. Room 204 has a loud (louder than the other heat pumps) noise in the heat pump. When you stand behind the teaching podium below the heat pump you notice it most. The noise is louder when the cooling cycle is on, rather than the heating cycle. To me, it sounds as if something is vibrating in, or attached to, the heat pump. Don Myers said it is also interfering with his speaker system for the smart technology.[Harris, Jerry] Nicole, please ask Air Comfort to look into this issue. 3. When do we think we will have the coffee shop remodel starting? We have customers already showing up for coffee (this may turn out to be a great recruiting tool). We were on the front page of the newspaper today and it mentioned we would have a coffee shop in the building – that’s when we had a retired university professor show up for coffee and to read the newspaper this morning. Marilyn poured him a cup, gave him a newspaper and chatted a while.[Harris, Jerry] I have not received a new floor plan from Coal Creek Coffee. I can’t do anything until I get their new design criteria. 4. Room 114 does not want to turn on the cooling mode regardless of how low I set the thermostat. This stat controls both rooms 114 and 115. We need to have the techs check this out and maybe make some adjustments since both rooms are rarely the same temperature. Room 114 is running hotter than 115. We have the same problem with 205 and 206 but the techs are aware of the problem in these two classrooms. They are not aware of the problem in 114 and 115 – we just discovered it.[Harris, Jerry] Nicole, please ask Air Comfort to review and comment on this issue. Now comes a major issue that I am not sure we can fix. 1. In room 118 computer lab, the air exchange unit is attached to the roof. It supposedly stays on most of the time. But because it is attached directly to the roof decking, the vibrations from the fan reverberate throughout the entire room and is loud. According to the installation techs, there is no dampener (shock absorber) between the unit and the decking. It is so loud that the faculty feel it will be a hinderance to teaching in the room. I believe that it was installed per specs, and it would be difficult to remove the unit to install some dampening devices, but is it possible to put some type of insulation (even standard housing bat insulation) between the ceiling tile and the bottom of the unit to act as a noise buffer? I realize that by putting something between the tile and the unit it will make it more difficult to service the unit. Any ideas?[Harris, Jerry] Nicole, once again, please ask Air Comfort for ideas and suggestions. Overall we are very pleased with the way the building is operating and coming together. Everyone who has seen the building can’t wait to see the finished product and are excited about what we have here. Great job everyone. Phil Correspondence 1/16/2006 – Email from Jerry Harris to Team Eileen, I would prefer that Coal Creek not proceed with any work until they have submitted their revised plan to LCCC for review and comment. During my last meeting with John Guerin, I specifically ask that he re-submit his new floor plan once he had met with the City so we could review the plan and subsequent costs to the college. Thanks Jerry L. Harris Correspondence 1/16/2006 – Email from Jerry Harris to Team Eileen, I am copying Nicole on this issue. Nicole: In addition, I understand that the storefront doors do not have sweeps on them, thus allowing blowing dirt to enter underneath these doors. I trust they have yet to be installed. Thanks Jerry L. Harris Correspondence 1/16/2006 – Email from Eileen Ely to Jerry Harris Good morning Jerry, I was speaking to Ralph this morning about the 6 beams in the Commons area. The cold air is being transferred from the outside directly through these beams; it is extremely noticeable. Ralph indicated that he spoke to Tim Laughlin about this matter in the past; Tim and John have also voice real concern about this problem. While it is fairly mild today, Ralph said this problem will only intensify with colder weather. To remedy the problem, Ralph suggested that the beams need to be insulated and capped on both sides. Now is the time to make this minor modification, prior to the Commons completion. It doesn’t make much sense to have an energy efficient building and have metal beams importing cold air (and heat in the summer). Eileen Correspondence 1/16/2006 – Email from Nicole Buscher to Team I spoke with Ralph this morning and he stated that the sweeps had just been installed. Thank you, Nicole Correspondence 1/16/2006 – Email from Jerry Harris to Team Eileen, I am going to copy Nicole and Tim (Midyette) on this issue with the understanding that this issue be discussed tomorrow for resolve. Thanks for the input. Jerry L. Harris Correspondence 1/16/2006 – Email from Jerry Harris to Team Good Day to All, Please find attached Owner’s Field Observation Report #6, completed on Friday, January 13th, 2006. I will hard copy my “punch list” review as noted per this site visit report. Thanks Jerry L. Harris Correspondence 1/16/2006 – Email from Phil Neal to Team
I spoke with John Guerin (per Jerry's
request) today and John said he still plans to proceed with finalizing a
contract with LCCC. He was supposed to call Jerry about details. Correspondence 1/17/2006 – Email from Jerry Harris to Phil Neal Phil, I spoke with John yesterday, and we are going to meet today to discuss the final details. I told him we would be in Laramie around 10:00 a.m. Thanks Jerry L. Harris Correspondence 1/17/2006 – Email from Bob Berry to Team Correspondence 1/17/2006 – Email from Phil Neal to Team Hi all, I wanted to update everyone on the two in-line “preheaters” (for a lack of the proper term) that were supposed to be installed in the ducts which feed warm air to the commons. As a refresher, these two items were supposed to be installed per specs, but weren’t. We discovered them when Bob Berry was here. The technicians just installed both of these units. The technician wanted us to know that there may or may not be a problem with the one which was installed in the storage closet (E125 – old numbering system or 123 - new numbering system). The heat pump to which this pre-heater is attached is mounted in this store room. The duct work comes out of the pump and into the south wall of the room, makes a corner and vents into the commons area. The tech said that once the duct enters the wall, there is a fire dampening system inside the duct. If a fire were to break out, the dampening system has some type of device which melts and the damper shuts down anything flowing through the duct. He installed the pre-heater in the duct between the heat pump and the fire dampener. The potential problem is that the pre-heater (which has electric coils) is very close to the dampening system. He said that he is not sure how hot this pre-heater will get but that if it got hot enough, there might be the possibility that it would set off the fire dampening system. He put the pre-heater as far away from the dampening system as he could, which means it is less than a foot away from the heat pump. My question is why would we need a pre-heater in the ductwork 12 inches away from the heat pump? The air coming out of the heat pump should not cool down enough in 12 inches that we need a pre-heater to heat it back up, send it past the fire dampener and out to the commons. I think the pre-heater may need to go further down the ductwork before the air reaches the air registers which empty into the commons. The other question I have is why we needed the pre-heaters at all when the ductwork from the heat pump to the register looks to be less than 6 feet long? He is not seeing what purpose this unit is serving either. The tech said the electrician has not reviewed the electrical hookups and that the paperwork is attached to the pre-heater. The second pre-heater is installed in the ductwork on the west side of the pod and can be accessed through the ceiling of the student club room. He said that on this install, he had to put the pre-heater in an elbow of the ductwork and he cannot guarantee that all the air will flow over the pre-heater before exiting into the commons. Have a great day. Phil Correspondence 1/17/2006 – Email from Seth Carson to Team I spoke with the same air comfort worker (I think his name is John) as Phil did today. It sounds like there was consensus (last Friday between Berry and Bales) that since the since the pre-heaters were on some of the drawings, that they should be in installed. They have been installed now and that is fine. I agree that there are concerns that the air flow now could have been disturbed. I would urge LCCC to request that the ventilation be rebalanced in the ducts for these two heat pumps. Also, I assume that these units need to be controlled by CW. My opinion is that both of the units will probable and should probable never be on. In reality, the heat pumps should have been designed to handle the loads for the commons area. I believe that they were size correctly and since there is only 6 feet in the dusts, there should be much temperature delta in that small duct runs. Also, it felt warm in there today! Since they are installed, please balance and adjust the heat pump fan to the right speed (high, med, low) if it looks like there has been a air flow reduction. If the heat pumps are already at maximum fan speed, the ducts or the heat pump should be replaced or removed. Cheers, Seth Carson Correspondence 1/17/2006 – Email from Bob Cox to Team Good question. Who is the technician working for? We need to follow up with Ralph or Nicole. Bob Correspondence 1/17/2006 – Email from Jerry Harris to Team Phil, I am going to forward this issue to Nicole. If in fact they are supposed to be installed by contract and per spec, then they should be installed per the following guidelines: Ø Installed per specification. Ø Installed per applicable electrical and fire codes. Ø Installed only after review and approval by applicable engineer, such review and approval needs to be in written format and copied to all. Nicole: please review and respond accordingly. Thanks Jerry L. Harris Correspondence 1/17/2006 – Email from Nicole Buscher to Team Regarding Item #7 on CD-5, it was my understanding that a switch would be added to the fume hood only. The remaining exhaust fans would be unchanged as they are installed per the design. Thank you, Nicole Correspondence 1/17/2006 – Email from Nicole Buscher to Team Attached is the warranty form for your use. Please fill-out and send in to our office for warranty item work. Thank you, Nicole Buscher Correspondence 1/17/2006 – Email from Nicole Buscher to Seth Carson Seth, Attached is the December invoice for your use and review. The energy invoice was sent separately to LCCC, and is also attached for your use. Finally, attached are the updated punch list spreadsheets. Nicole Buscher Correspondence 1/18/2006 – Email from Jerry Harris to Team Good Day to All, Attached is a revised copy of LCCC Owner’s Site Observation Report #6, which now contains proper descriptions and room numbers based on yesterday’s meeting. Thanks Jerry L. Harris Correspondence 1/18/2006 – Email from Tom Wacha to Seth Carson Hi Seth, I know Craig Engelbrecht has been talking with you regarding the status of the DOE grant for the Laramie County Community College Albany County Campus touch screen kiosk. The reason I’m email you today is to find out what type of wind turbine you are planning in installing at the college (make and general specifications). We have another client who is interested in tying a wind turbine into their kiosk and was curious as to what type of turbine you were using. If you get a chance, please let me know about the turbine. Best of luck with the DOE grant as well! Thanks in advance, Tom Wacha Correspondence 1/18/2006 – Email from Phil Neal to Team Hi everyone, The pieces for the statue base cap is here and on site. It is sitting on the west patio under tarps. There are 5 pieces which weigh about 400 pounds each. Before we try to get a bunch of guys to lift these pieces into place I want to make sure that the college is happy with the quality of workmanship. Who will be in Laramie in the near future who can give us a thumbs up? Phil Correspondence 1/18/2006 – Email from Jerry Harris to Phil Neal Phil, My next scheduled visit is next Thursday (Jan 26th). I trust your judgment. Thanks Jerry L. Harris Correspondence 1/18/2006 – Email from Phil Neal to Team Jerry and Seth, Thank you. I will get with Seth to make sure that the product meets the design specs and if so, we will get it installed. Seth could you stop by soon and go over this with me and Eileen? Thanks Phil Correspondence 1/18/2006 – Email from Seth Carson to Don Davis Don, Please review the attached letter and respond accordingly. Thanks, Seth Carson Correspondence 1/18/2006 – Email from Bob Cox to Team Do you need to get the artist to look at the base? Bob Correspondence 1/18/2006 – Email from Bob Cox to Team Seth -- As you will recall, yesterday we agreed to have Taylor Kohrs (Nicole) and ourselves review any agreement before we could agree to commit to this agreement. Also, any agreement would need to be signed by me or Dr. Bohlen (depending on value). Please advise Don that we are not in a potion to commit to this until we agree between ourselves. Bob Correspondence 1/18/2006 – Email from Phil Neal to Team Hi Bob, Seth and I just spoke about this issue and agree with you. He will visit with Vince and hopefully bring him to the site. We need to coordinate more than just the cap. We will keep you updated. Phil Correspondence 1/18/2006 – Email from Tim Macnamara to Nicole Buscher Nicole- We have reviewed the landscape submittals for ACC. Only one comment – you may want to consider using another tree instead of the Kentucky Coffee Tree. Our experience in Cheyenne is, that tree may not tolerate the wind as well as others without some protection. Laramie is also 1000 feet higher in elevation than Cheyenne. Tim Correspondence 1/18/2006 – Email from Chris Moody to Jerry Harris Dear Mr. Harris, Attached is a proposal and 2006 Schedule of Charges for providing professional services regarding compliance monitoring at the Albany Campus HES wells. Signed proposal via surface mail. Call me if you have any questions. Report update: The report is written and ready for submittal as soon as I receive the laboratory results for MW #1 sample....should be in 2-3 weeks. Regards, Chris Moody Correspondence 1/18/2006 – Email from Eileen Ely to Team Hi Bob, Vince Valdez and Tim Laughlin were up to look at the base this afternoon. Both individuals thought the base—to include the color of the base, would be just fine. Eileen Correspondence 1/18/2006 – Email from Bob Cox to Team Is the intent to have this and the eagle installed for the Grand Opening? Bob Correspondence 1/18/2006 – Email from Eileen Ely to Team Our intent is to have the base installed before the Grand Opening, especially since garbage flying in the wind regularly collects in the opening. Unfortunately, the eagle, itself, will not be completed by February 16th. Originally, Vince and Anne thought the project would be completed in January, but due to ongoing sculpture modifications and foundry delays, the art piece will not be completed until late February or early March (per Vince last week). Last week, Vince cut the eagle into pieces and delivered it to the Loveland foundry. The Grand Opening invitations and media ads have been modified to reflect this change. As a result of this change, the College will need an additional unveiling event. The date will need to be determined closer to project completion. Eileen Correspondence 1/18/2006 – Email from Seth Carson to Team Hi Folks, Attached is the As-Built HES Well Site Plan for your records (on legal sized paper) that I have prepared in CAD. It indicates to scale the final locations of the wells on the ACC site. Chris Moody has the copies and will be placing this is in final report to the SEO. Cheers, Seth Carson Correspondence 1/18/2006 – Email from Seth Carson to Team Greetings, Just a few notes and updates. I visited the site briefly today. The front entry was blocked off and work was being conducted on the vestibule. The commons area appeared to now have some paint on the walls. The students appear to be getting along fine. I plan on walking the east pod of Friday. I reviewed the cap and I think it will work fine once the concrete sealer is applied. This should darken and add a gloss finish to the top. Vince stopped by and picked up my CAD drawing of the steel base. Both of the templates were discarded during the construction of the cap and steel base. Luckily the drawing had the bolt hole layout orientation. With that cap being approved, I would suggest and recommend that steel base and the cap being left alone until the eagle arrives. The more times the cap is place on and off the plinth, the possibilities for potential damage could occur to the concrete cap edges. Plus the cap has to be off to bolt the eagle to the steel base. As a compromise, the steel base could be set in the plinth since it is made of steel. Also, when the eagle arrives, there will be a small crane onsite to set the eagle. We can use it to set the cap too. That’s all for now, Seth Carson Correspondence 1/18/2006 – Email from Eileen Ely to Seth Carson Jerry, This is it for the day… Verdon indicated the following concerns: 1. There is excess glue on the bathroom floors. He was aware that the subcontractor would be cleaning the grout off the walls, but he was not sure whether the floor was included in the clean-up assignment. He would hate to see the floors sealed before final cleaning; it’s a mess. 2. There are numerous loose spots in the carpeting throughout the building. We asked him to mark the spots with painters tape between now and Friday so that these areas could be re-glued by the subcontractor. 3. Verdon’s insurance company is ready to send the necessary paperwork as soon as they receive a copy of his signed contract. When will you be sending the revised contract to me? Verdon is in need of a few critical custodial items for the women’s restroom. Marilyn will contact Tim Macnamara to see if they can send over a small supply to cover our immediate needs; then, she will make arrangements to order the supplies directly. Eileen Correspondence 1/18/2006 – Email from Nicole Buscher to Team Michael, I've looked into the outlet locations for the English Lab, E120 / 117, as discussed yesterday. According to my files, Taylor Kohrs received comments / redline drawings for LCCC on 04/05/05, which noted changes to locations and quantities for the power and data outlets. According to the notes, there was a note to relocate the floor boxes to the perimeter of the room; however, this note had been crossed out by LCCC before forwarding to Taylor Kohrs. (See attached) In addition, during our first OAC meeting on April 21st, LCCC agreed to move forward with the quantities shown on the electrical plans, dated March 18th, and to provide the final floor box locations. These revised drawings were then distributed to LCCC on July 6th and July 27th for their use and review. Therefore, it is my understanding that the outlets have been installed in the room according to the contract drawings and as agreed upon. Thank you, Nicole Buscher Correspondence 1/18/2006 – Email from Michael Walters to Nicole Buscher Hi Nicole -- I see the wording that was crossed out with the arrow going to what looks like E120. Is this the room we are talking about? Michael Correspondence 1/18/2006 – Email from Michael Walters to Nicole Buscher Nicole -- That room has 8 data shown on each wall which is what Eileen and Phil thought they had. Michael Correspondence 1/18/2006 – Email from Nicole Buscher to Michael Walters Michael, Taylor Kohrs priced those requested quantities and it was during that April OAC Mtg when LCCC decided to move forward with the quantities (boxes & ports) shown on the March drawings. Nicole Correspondence 1/19/2006 – Email from Jerry Harris to Eileen Ely Eileen, I am going to forward this to Nicole for her attention. I have responded to Item #3 below. Thanks Jerry L. Harris Correspondence 1/19/2006 – Email from Jerry Harris to Phil Neal Phil, Since we now own the building, and given the fact that it is very important to maintain the integrity of the building warranty, any and all additional scopes of work shall be coordinated thru my office, reviewed by Physical Plant before initiation, and copied to Taylor Kohrs before proceeding with such work. Regarding bids (in this case it only needs to be a quote), this will be handled thru my office as well. The document Seth created for “trade of services” has been put on hold because Seth is a “representative” for the college, not an “agent”. This trade of service issue came up at least six (6) weeks ago, and at that time I specifically stated that such an arrangement needed to be in written format, which never happened. In order to maintain the building warranty, a detailed paper trail is essential and critical. I will write up a scope of work for both the plumbing and electrical, send them to you for review and upgrade, then forward them to the appropriate vendor for pricing. In the meantime, you might check with Tim Nyquist, I was under the impression that his group might be able to complete the plumbing, saving some cost. I hope this helps. Thanks Jerry L. Harris Correspondence 1/19/2006 – Email from Jerry Harris to Team Phil and Eileen, Attached are copies of the proposed scopes of work needed to remodel the student break room (W224). Please note that these are just drafts, so I welcome everyone’s comment and suggestions. It was difficult to write the Fremont scope since there were earlier verbal agreements and some of the work (UPS installation) is already done, so I trust Fremont is still willing to work a trade, otherwise money may be a problem. For future reference, please note that I don’t approve of verbal agreements, because they generally create problems, not solve them, plus it is contrary to college policy and procedures. As soon as I have everyone’s review and proposed changes, I will fax to each vendor for pricing. Thanks Jerry L. Harris Correspondence 1/19/2006 – Email from Phil Neal to Seth Carson Hi Seth, There was a man who stopped by this morning and grabbed a piece of plywood out of the statue base. When he picked it up it had a bolt pattern on it, and he took it with him. He was in a white van. Do you know who he is? By the time I got outside he was gone. Phil Correspondence 1/19/2006 – Email from Bob Cox to Team Somebody remind me how we are saving money with this system? This fee will buy a heck of a lot of gas. Is the Task 6 - adjudication a one-time fee? If not, then what is it? What is different about the reporting requirements for Task 4 and 5 -- (other than one report is produced two times a year)? Who will be monitoring the wells (per task 4 and 5) -- (I believe Phil is doing this now) -- Is it a responsibility we can eventually require of our custodian or is more involved with the process? The price to add chlorine (task 3)seems high and I don't know that the procedure is much more involved than our custodians perform on our pool. This may need a response from Chris Moody. I can't believe that anyone in Albany County has this type of expense to report on their wells. Bob Correspondence 1/19/2006 – Email from Seth Carson to Team Greetings Bob and Jerry, Attached is the latest grant spreadsheet. It is dated 12-28-05 but the last time the spreadsheet changed was 12-14-2005 as per the tabs in the excel spreadsheet. The grant document was lasted changed and sent out by me on 12-28-2005. It should dovetail with the spreadsheet. Take a look and call me if there are questions. Seth Carson Correspondence 1/19/2006 – Email from Jerry Harris to Team Bob, Please find attached the final copy of: Ø A cover letter for the ACC Supplemental Grant request. (I will send this document to Vicki Boreing so she can copy it to Dr. Bohlen’s letterhead) Ø A final copy of the Supplemental Grant request in the amount of $343,738.35. Seth did send to me his latest spreadsheets (revised on 12/14/2005) for the total grant. I have reviewed all the spreadsheet numbers, and checked these numbers against both the cover letter and the grant request. Everything checks. I will get V to print the letter yet today, so you can deliver the grant at your convenience. A special thank you to Phil Neal and Seth Carson for all their hard work and effort on these documents. Thanks Jerry L. Harris Correspondence 1/19/2006 – Email from Jerry Harris to Team Phil, I don’t know the name of the vendor who provided the cabinets. I had asked Nicole about two (2) weeks ago to give me that information and her comment was that she would highly recommend that we not use them. She did state that she could provide us with the formica color and pattern. I will copy her and Seth on this communication for their input. If ACC wants to purchase the cabinets from the TK vendor, please provide me with the vendor name, cabinet specifications and quantities and I will complete the PO as soon as possible. It’s your decision. Thanks Jerry L. Harris Correspondence 1/19/2006 – Email from Jerry Harris to Team Michael, I will check into this, but unfortunately I was not involved with ACC until July. I have no idea who was reviewing and redlining drawings for LCCC at that time. This will take some time, so I ask for your patience. Tim Laughlin: Do you know who was reviewing drawings and representing LCCC back in April? The method in which this “redline” or “note” is recorded seems rather unprofessional, based upon my experience. What other drawings, submittals or documents are available to confirm this change? Thanks Jerry L. Harris Correspondence 1/20/2006 – Email from Nicole Buscher to Team
I've spoke with Air Comfort regarding the college's concerns. Attached is a letter for your use and file. Thank you, Nicole Correspondence 1/20/2006 – Email from Eileen Ely to Team Good morning Jerry, John picked up the three deep sinks, faucets and necessary plumbing materials yesterday at Home Depot, getting a 10% discount. Since this room will also be used as a science lab, we were able to charge our Perkins grant account for this expense. Regarding hookups, I was wondering if Ralph would consider hiring MIS Plumbing to install the sinks in lieu of having TK box in the pipes, which was an issue mentioned by a City inspector on a recent walk through? I would prefer to have you contact Ralph or Nicole on this request. Thank you. Eileen Eileen E. Ely, Dean Correspondence 1/20/2006 – Email from Nicole Buscher to Team Jerry, It was my understanding that the comments came from IT and the Albany Campus. Based upon these comments, Taylor Kohrs and Fremont put together pricing, which was approx. $80,000 more than our current design. These costs were discussed in April during the OAC Mtg and that is when it was determined that we would stay with the design but modify the locations of the floor boxes. Thank you, Nicole Correspondence 1/20/2006 – Email from Jerry Harris to Team Nicole, Please review the below request and respond accordingly. If Ralph would prefer that we contract MSI directly to plumb these sinks, I am OK with that so long as we agree on the warranty issue. Thanks Jerry L. Harris Correspondence 1/20/2006 – Email from Bob Cox to Team I remember this also. We were significantly over budget on the IT but agreed to get the infrastructure (primarily the floor boxes and conduit in the walls) in place so cabling and power could be added later. I suppose the question that needs to be answered is whether all of the working locations were completed as designed. Based on Nicole’s comments, it appears that has been accomplished. I remember we discussed one smart board per classroom with the ability to add one at a later date. If more is now needed, it needs to be added to the list for future funding. Bob Correspondence 1/20/2006 – Email from Michael Walters to Team Bob -- The drawing we were working off of and the one Nicole sent via email shows 8 drops on each wall. There were only two installed. That is really the only question that is being raised. Michael Correspondence 1/20/2006 – Email from Bob Cox to Team Michael – I assume you mean IT drops. Eight drops on each wall seems high. I assume the smart board wall needs one drop (eventually two) and I assume the conduit is in place to drop wire on the other two walls (I don’t know how many were to actually have wire pulled but remember we had to cut some of this back). The outside walls should not have any drops because we did not want to cut holes in the SIPS panels. Bob Correspondence 1/20/2006 – Email from Michael Walters to Team Hi Bob -- I would be glad to sit down with you and go over this. The bottom line is this - in the first email Nicole sent all of us the other day, she included a drawing of this room. It is E120 on the drawing which is now numbered 117. In that drawing she points out that the writing on the drawing requests data and power around the floor perimeter of the room and that writing had been scratched out. That is correct. On this drawing it also, shows 8 IT drops on three of the walls. The Smartboard is on the fourth wall. This room is an interior room with no outside walls. In actuality, they installed four on one, two on another and zero on the third. Give me a call when you have time and we can go over this. Michael Correspondence 1/20/2006 – Email from Jerry Harris to Team Everyone, I have reviewed both the final set of drawings and the e-mail drawing Nicole sent over yesterday, and would like to make the following observations and comparisons regarding E120 (117) IT drop boxes: E-mail Drawing Drop Boxes Final Drawing (E2.2) Drop Boxes North wall – 1 box w/ 8 drops North wall - None drawn East wall – 1 box w/ 8 drops East wall – 2 boxes w/ 2 drops each South wall – 1 box w/ 8 drops South wall – 1 box w/ 2 drops West wall – none drawn West wall – None drawn Ceiling – 1 box w/ 4 drops Ceiling – 1 box w/ 4 drops Floor podium – 1 box w/ 2 drops Floor podium – 1 box w/ 2 drops Four (4) floor boxes w/ 8 drops each Four (4) floor boxes w/ 6 drops each One (1) floor box w/ 8 drops In addition, here are some further observations regarding these two drawings: Ø From the e-mail drawing, the hand note has been scribbled out, and the east and south wall drop boxes show hand written changes to the number of drops, changed from two (each) to eight (each). The hand written changes to the number of drops are not scribbled out nor shown on the final drawing E2.2. Ø I don’t have a date on the e-mail drawing, so I don’t know when this document was produced. Per E2.2, this drawing had two (2) issues; (1) permit set issued on 3/18/2005; and (1) Construction set issued on 6/7/2005. Ø Per the above comparisons – the Construction drawing E2.2 issued on 6/7/2005 is significantly different than the e-mail drawing. In addition, E2.2 issued on 6/7/2005 shows at least four (4) revision notes, but room E120 (117) references NO revision notes. Ø To my knowledge, the only set of drawings available to the Cheyenne campus personnel are the final construction drawings issued on 6/7/2005. I do not believe LCCC has a set of “redline” drawings either. In summary; If I understand the construction world correctly, when the Owner, Architect, Engineer, or Contractor change a drawing in any way, then a documented paper trail is completed to support this change. Since I was not involved with the project back in April when this change was agreed to at the April OAC, I am respectfully requesting that LCCC be provided with a document package to support this drawing change/modification. At this point, I don’t have any documents which support either Taylor Kohrs or LCCC’s position, and welcome assistance wherever it can be found to resolve this issue. Assistance being defined as hard-copy documentation, not verbal agreements or commitments between parties. Thank you for your cooperation in this matter. Jerry L. Harris Correspondence 1/20/2006 – Email from Tim Laughlin to Team Jerry, I don't recall any one particular person tasked with reviewing drawings and being the representative for LCCC. Michael would have looked at the Electrical drawings and Phil and Eileen and Seth most likely would have reviewed them as well. In late March or early April LCCC and Taylor Kohrs were working to get the correct scope to Freemont and their design engineers. We did not participate in those meetings and discussions. We were copied on at least some of the emails, but I could not find a specific reference to the room in question. Thanks, Timothy Laughlin Correspondence 1/20/2006 – Email from Nicole Buscher to Team Taylor Kohrs believes the contract requirements to be satisfied as Amendment No. One includes the contract documents. In addition, Taylor Kohrs had specifically requested LCCC review those documents when they were distributed so that everyone understood what was included. I am unaware of any comments/redlines received on these documents. Thank you, Nicole Correspondence 1/20/2006 – Email from Nicole Buscher to Team I currently have plumbing and fire sprinkler demonstrations scheduled for Thursday, January 26th, from 8-10 AM. Does this work LCCC? Nicole Buscher Correspondence 1/20/2006 – Email from Eileen Ely to Team Hi Bob, In reading all the e-mail about this matter, I’d like to add my two cents based on memory. During the budget cutback period, we agreed to move forward with all the 96 floor boxes and conduit in the walls—that our IT staff would eventually pull additional wire if needed, except for Room 117. We were very insistent that this designated English classroom be set up with both floor boxes plus the ability to put the computers around the exterior of the room—identical to the English classroom/lab in Cheyenne. The format is highly recommended, especially for English 1010, where a portion of the class is spent in a centralized discussion and the second half of the class is spent writing. Eileen Correspondence 1/20/2006 – Email from Tim Macnamara to Team Nicole- Could we slip the time to 9-11 am? How about electrical and fire alarm? Tim Correspondence 1/20/2006 – Email from Phil Neal to Team Hi everyone, Dr. Cenk from UW stopped by today to tell us that their grant, to monitor the performance of our building, was funded through the Wyoming Business Council. He had 3 other engineers with him – all in hardhats. I asked him what they wanted and he said they are ready to install the monitoring equipment into our building. I immediately told him they could not install anything until we coordinate the efforts with our team. I explained that the building warrantee could in jeopardy if we start installing things outside of TK’s scope of work and subcontractors. He then told me that they were not installing anything today, rather, he wanted to see the building and show his engineers where he was thinking the monitoring equipment would go. I gave them a comprehensive tour and they were more excited every time we opened a new door. In order to discuss their desires I told them I would like to setup a meeting between them and our team for next Thursday when all of you will be here. Tentatively I scheduled it for 2:00 next Thursday. I thought this would give us enough time to complete our walk-thru, have lunch and be back here to meet with them. If this does not work for all of you, it sounds like they are flexible about the time. Please let me know. While I hope we can work out the details for them to monitor the building’s performance, I do have some concerns. When we originally talked with Cenk, the equipment for his grant was to be installed as the building was built. The problem was that his grant was not approved at that time. Now that it is, he wants some monitoring equipment installed (as a retrofit) which would include: 1. Putting water temp. gauges (for inflow and outflow water temp) on a couple of heat pumps. 2. Change some of the analog water temp gauges in the pump room to digital. 3. Place some temperature gauges on the inside and outside of a few of the SIPS panels. While this would be nice to have this equipment in place (it would give us info we don’t currently have) but to install these devices we would have some plumbing to do and we would have to drain some or all of the system. I emphasized over and over that we cannot jeopardize our warranty and if we do come to an agreement, it would be wise to use the same subs that built this place. After I gave so many warnings, Cenks engineers said they would not feel comfortable doing the work themselves and that if this all worked out they would hire the subs TK used. So, I was very persistent that the only way we could proceed with this is to get the blessing of our team and coordinate efforts through us. I think he heard me loud and clear. Have a great weekend. Phil Correspondence 1/20/2006 – Email from Bob Cox to Team Good for you!! The Thursday meeting sounds good to me. Thanks Bob Correspondence 1/21/2006 – Email from Nicole Buscher to Team Jerry, Taylor Kohrs would prefer to have LCCC work directly with MSI on this work. That way it doesn't get mixed in with our substantial completion remaining work to complete. Thank you, Nicole Correspondence 1/21/2006 – Email from Jerry Harris to Team Thanks Nicole, I agree with your assessment. Jerry L. Harris Report for 1/23/2006 – 1/27/2006 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 1/23/2006 – Email from Nicole Buscher to LCCC Team Jerry, I provided the plam color to Seth on the 17th, but attached is the color for your use. I can provide you with some casework contacts for your use, but the ones I would recommend are in Colorado. Thank you, Nicole Correspondence 1/23/2006 – Email from Chris Moody to Seth Carson Seth - I have a transducer in MW #1 that is monitoring water level changes due to 1) HES well operation and 2) Turner well field pumping. This week would be a good time to get into the HES operations database to determine how and if data is being collected that allows a time-series determination of when HES wells are ON/OFF and calculation of withdrawal well volume pumped. Better to get this information lined up now than later. Can you do this? I will be out of town all week beginning Tuesday (tomorrow) afternoon. Talk to you soon. Moody Correspondence 1/23/2006 – Email from Eileen Ely to Jerry Harris Good morning Jerry, Will you be contacting MSI to make the necessary plumbing arrangements? Starting later this week, the Art classes will need the use of the sinks, so timing is critical. Since we have purchased all the necessary materials, it should take very little time for hookups. Since the City was previously going to require TK to box in the extended pipes, can this expense be applied to the plumbing expense? Eileen Correspondence 1/23/2006 – Email from Phil Neal to Team Since we are contacting MSI, could you also let them know that our Hot Spot instant water heater in the staff break room is stuck in the “on” position. Ralph and I looked at it and we can’t figure out how to shut it off without turning off the water valve to the sink. Phil Correspondence 1/23/2006 – Email from Phil Neal to Team Bob from MSI just called me and said he would be over on Thursday for install the sinks and fix the Hot Spot. Phil Correspondence 1/23/2006 – Email to Eileen Ely from Jerry Harris Phil, Regarding the instant water heater, this is a “warranty” issue which needs to be handled through Seth Carson, who will then go thru Taylor Kohrs, who then will go to the appropriate subcontractor for resolve. As per our meeting last week, it is critical that detailed paperwork be completed and processed, and copied to Nicole, Seth, ACC and Cheyenne. Eileen, MSI will be on campus Thursday to install the Art Lab sinks. Please provide me with an accounting code so I can process the PO. Thanks Jerry L. Harris Correspondence 1/23/2006 – Email from Phil Neal to Team Hi Jerry and Seth, From what Ralph told me, we needed to contact MSI directly since we hired them outside of the TK contract – is this not true? The reason I mentioned anything to MSI is that Bob from MSI called me directly about the Art room sink issue and I thought I would mention the other issue since he was on the phone. I am not sure who told him to call me. I felt a little uncomfortable talking to a sub (because I got in trouble when the project began and MSI called me out of the blue). That is why I emailed everyone to let you all know what was said. Regardless, I think we need to clarify whether we hired MSI to install the plumbing in the staff lounge (outside of TK’s scope) or were they hired by TK to do that (install the water heater and hook up the dishwasher and Refrigerator). I will be happy to follow the proper chain of command and paper trail. Seth, you now know about this issue so can you take care it? Thanks. Sorry for any confusion, but thanks for the heads up on procedure we are using. Have a great day. Phil Correspondence 1/23/2006 – Email to Phil Neal from Jerry Harris Phil, You may be correct. I was not aware that we hired MSI directly to install this water heater, I was under the impression that this was part of TK’s scope. I do remember that we had to install the refrigerator, stove and dishwasher, but don’t remember a water heater being mentioned. If we are responsible and it was installed by MSI, it should be under warranty regardless. Regarding the direct contact by Bob from MSI, I ask Bob to call you directly since you would have knowledge of what was purchased for installation and when it would be best to install the art lab sinks. I spoke with Bob earlier today after receipt of Eileen’s e-mail requesting that this be done this week if possible. I’m sorry for the confusion. My apologies Jerry L. Harris Correspondence 1/24/2006 – Email from Phil Neal to Seth Carson Hi Seth, I can make it. We should probably get together and coordinate the presentation. I have a laptop and projector as a backup as well. Talk to you soon - I am excited about this. Phil Correspondence 1/24/2006 – Email from Phil Neal to Seth Carson Hi Seth, Can you send me a copy of the power point presentation you made for the campus? I know you sent it to me once but I cannot find it anywhere. Thanks a bunch Phil Correspondence 1/24/2006 – Email from Seth Carson to LCCC Team Hi LCCC Folks, I have reviewed all of my notes regarding the IT in room E120. I have also attached the documentation for your review supporting my memory regarding the outlets. In summary, the wall drops were requested, and eliminated for budget reasons. Below is the outline IT timeline pulled from my notes: The attachments are posted at: www.bluefeatherdesignbuild.com/LCCC/ACC/DesignandPhotos/January2006/5-5-2005OACMeetingMinutes.pdf and 1. Original IT Plans 3-9-2005 ? Cost $202,768.00 - This Plans had 2 drops on three walls in room E120 2. Nicole submitted hand drawn changes (in attachment dated 4-18-05) at the request of LCCC. This increase is scope was $77,665.00 - This plan showed 8 drops on three different walls in room E120 3. Then changes were made by LCCC (Phil and Michael, please see ?Floor Boxes ? IT? page in attachment) to use the $30,000 steel budget credit (please see OAC meeting notes attached) to add several floor boxes and move around various wall boxes. 4. From my notes, the redline changes requested in the PCO #1 change order was rejected in the 5-5-2005 (Dr. Bohlen and Cox) OAC meeting and the original IT was edited with adding in the $30K credit. 5. This resulted in the final IT plan dated 6-7-2005 - This plan does indicate and was constructed correctly based on the changes and direction given by LCCC in May 2005. Sorry to report this. It appears that the IT was constructed to plan and pre direction according to my notes. Cheers, Seth Carson Correspondence 1/24/2006 – Email from Jerry Harris to Seth Carson Seth, Thanks for the research. Your data corresponds with the research Nicole and I just completed. Jerry L. Harris Correspondence 1/24/2006 – Email from Seth Carson to LCCC Greetings Again, Attached is my financial summary for the project to date. Please review. Jerry please compare this with your numbers. The items in red are things I am not sure on. You are welcome to edit the excel file and send it back. At this point, and according to the TK December invoice; LCCC only has to pay the retainer and a balance of $75,916.00 for the project to get to the second GMP. This seems a bit off since we still haven’t been billed for January 2006 invoice. In my opinion, if LCCC was to have someone else finish up the project in the spring, it would be more the $75k worth of work (not including the $24K in curb). Overall, TK has front loaded their invoices a bit. I wouldn’t be concerned unless you guys feel Scott is going to breach his second GMP price and contract. If you feel this is going to happen, I would request Nicole to review this and give LCCC a heads up on where we will be. It sounds like that Scott really didn’t give you any information at the meeting last week. Second, I have reviewed the numbers through Dec. 31st. I approve of the invoice for Dec. The architectural fees were way over that second GMP priced agreement. I am fine with paying Midyette over the agreed limit if TK doesn’t go over their second GMP. If they go over, LCCC should not release payment for this item. Also, the landscape invoice seems really high based on what has been completed. In a sense, we have been doubled billed by the City (deposit) and TK for work unfinished. Third, the January invoice should be the $75K minus the cost to finished (numbers form Nicole) plus the net change orders to TK. Please send back feedback. I would suggest that LCCC keep the financial correspondence confidential will we are investigating the numbers. Cheers, Seth Carson Correspondence 1/24/2006 – Email from Joe Lord to Seth Carson Thanks for the note Seth, I've asked for the biggest screen they've got - hope for the best. As you plan your presentation remember the tight time schedule we're under. You're on from 8:45 to 10:00 and should allow some time for Q&A. Extending beyond 10:00 cuts into the morning break and you know what that means! Also, please feel free to stick around and attend any of the sessions if they sound interesting (see attached). If you have more time WES will spring for lunch. Let me know when you get a chance. Joe Correspondence 1/25/2006 – Email from Nicole Buscher to Team
Nicole
It is my understanding that
the coils are being installed and ultimately that is the goal. Jean Petkovsek Correspondence 1/25/2006 – Email from Phil Neal to Seth Carson Hey there, I wanted to pick your brain about some overflow parking. As you heard, we are reaching capacity on our parking lot at a couple of times throughout the day. The fall will only get worse since the number of courses we offer drastically increases. Eileen and I were talking about calling Doug Bryant and seeing what advice he could give us about overflow parking covenants or city requirements. But as I was thinking of calling him, I thought that if I bring this issue up with the City staff, it may alert them to a perceived problem and stir up a hornets nest. So my question is, what types of issues are we going to face with Jerry Hankin if we decided to move some dirt and put in a temporary parking lot? Talk to you soon and thanks for your help. Phil Correspondence 1/27/2006 – Email from Rita Weakley to Seth Carson Hi Seth, I just wanted to check in and see if you've had any luck getting the electric loads from the engineer yet. Let me know if I can help in retrieving them; I'm happy to call him directly if that would help you out. Thanks! Rita Weakley Regional Sales Manager Correspondence 1/27/2006 – Email from Phil Neal to Team Hi everyone, The outside benches are on site and being constructed. After talking with Ralph, we decided that for now, the best place for the benches and garbage can in on the east patio. The east patio has the set of doors that most people use since it is the closest entrance to the parking lot. Eventually we would like the benches close to the eagle but will need to pour some cement slabs on which to place them. I asked them not to drill holes in the concrete patio so that the benches can be bolted down. Ralph said the benches weigh about 500 pounds each and doubts anyone would be able to walk off with them. Once we get the concrete grant, the statue is mounted and the landscape grading is complete I thought we could have the construction tech students (their teacher volunteered them) form and pour some concrete pad and place the benches where we want them. Phil Correspondence 1/27/2006 – Email from Phil Neal to Team Hi all, Sorry to end the week on a down note but we have a mystery that we need solve. In several offices and classrooms we have ceiling tiles which have removed and not replaced, have black fingerprints all over them, and ceiling grid that has been damaged or removed. The following is a list of rooms which need work: 1. Room 200 – new tiles need to be cut to fit around duct. 2. Room 200 B – grid cross-beam is missing 3. Room 203 – missing tile needs to be replaced 4. Room 204 – Several tiles have black fingerprints and there is a grid cross-beam which is bent and sagging down 5. Room 217 – New tiles need to be cut to fit around duct 6. Room 115 – grid cross-beam is bent and sagging It seems that the ceiling tiles have been removed as a result of some rectangular ductwork which was installed this week. But noone remembers seeing anyone install the ductwork. We came to work this week, the ducts were in, the ceiling tiles were all over the place and there was white ceiling tile dust all over our desks and furniture. This ducts are rectangular (approx. 12in x 24 in) and have a perforated white grill on the portion which is flush with the ceiling tile. Above the grid, the duct is about 24 in tall and make a 90 degree elbow. As I looked above the ceiling tiles, it looks as if none of these ducts connect to anything. Last weekend, I remember seeing at least 4 of these ducts laying in one of the east pod hallways and noone knew what they were for. Now they are in the ceiling and Ralph said he thought it was the LCCC guys who had been working in the ceiling. I have tried to replace most of the ceiling tiles but many of the tiles have to be re-cut to fit around the ductwork which was done. Is this some work that LCCC did? Ralph thought it was the IT guys, but the ducts seem like something that the heat pump guys would install. Please help me solve this mystery so we can get the right people to correct the damage they have caused. Have a great weekend. Phil Correspondence 1/27/2006 – Email from Michael Walters to Team Phil -- The IT guys would not be installing any duct work so it is a mystery to us also. Michael Correspondence 1/27/2006 – Email from Jerry Harris to Team Phil, I am going to forward this to Nicole for her review and comment. Thanks Jerry L. Harris Report for 1/30/2006 – 2/3/2006 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 1/30/2006 – Email from Seth Carson to LCCC Team Greetings, I wanted to update everyone on the HVAC controls. It is my intent to have the building computer and remote monitoring set up by the end of this week. The building system has been running for awhile now and it is critical that the building controls be accessible ASAP in Laramie and Cheyenne. First, Fremont electric has installed two IT network jacks (marked in yellow in both the mech. room and west pod wiring closet punch down block). I have contacted Michael Walters in Cheyenne and he is arranging for Dave Sweat to install the patch cable to and hook up these network cables from mech. room points to the appropriate routers and servers. This will be completed by or by Wednesday afternoon and then mech. room should then be on the network. In the mean time I have plugged CW’s blue network cable from the controls box linksys to the wall IT jack. I will be working with Phil Neal on Monday to set up a desk and a computer in the server room on the south wall. I would request that CW install their software and ACC specific controls onto this computer. I would also request that this computer have several security levels and viewing access users. I would assume that there will be a high level (for Tim Mac. and Ed Bales, and one ACC local user maintenance staff), one med. Level for room temp. control (Phil Neal, and Staff), and one low level (viewing only (for Bob Berry, Seth Carson, UW research team, public kiosk data streaming, Tom Fuller, etc.) I am assuming that CW needs a static IP address or something for this IT jack to have access to the controls all the time. Or maybe the computer in the server will have a static address. I don’t these answers. CW and Ed, please fire back some answers before Wednesday on this one. Thanks. Please email the IT staff the preferred way to set this up. Also, the Cheyenne campus will need access ASAP too. Once the computers wiring is hooked up, will the Cheyenne be able to access the ACC instantaneously? Will Ed and Tim need additional software? I would assume that all they need is the ACC building program CW file sent to them. Or is it that the software is in the control computer itself? Forgive me, this is the last part of the project for me to get a handle on. In short, I would like to have some response and conclusion on this stuff. If it is at all possible, I would like to have CW at the ACC this Wednesday to get the controls online. Also, there is one important part of the controls information that LCCC needs to be set up soon. We all know that the ground loop flow meter is plugged into the controls. I need to know the total time, flow, etc. regarding the water that is pumped out of the aquifer. In summary, LCCC needs to provide the state with the total amount of gallons pumped out over a time chart. I believe that CW should be able to provide us with data indicating times and totals that the ground loop valve is open and the flow rate and amounts of pumped water during those times. Daily charts should be able to be produced easily either from CW or internally by LCCC. Lastly, I have received the stuff on the geo pump and the modbus interface, etc. I have the full packet of stuff from Watson Well on the networking of the geo vfd pump controllers. The way I read it, CW should just be able to run a wire from the pump modbus interface to their controls. Some minimal programming on the pump controllers should give us network control and access to these pumps. To me this is critical. This looks like this can be easily completed by CW. I realize that this is an addition in scope. I would guess that it should take less than and hour to hook this up and LCCC has a few more grant dollars to make this happen. With Ed and Tim’s blessing, I would suggest that this happen this week. Please reply with information if you have it. Also confirm that CW can be here this week (Wed.) to finish up the controls access. Cheers, Seth Carson Correspondence 1/30/2006 – Email from Jerry Harris to Team
When:
Wednesday, February 01, 2006
10:00 AM-11:00 AM (GMT-07:00) Mountain Time (US &
Canada). *~*~*~*~*~*~*~*~*~* This is a tenative date and time - Bob and Jerry have another project commitment at noon on Wednesday, Walk-thru must be finished by 11:00 a.m. Correspondence 1/30/2006 – Email from Jerry Harris to Seth Carson Seth, Thanks for the update and progress report. I will support completion of the additional "scope of work" provided the following is confirmed and completed: 1) Any additional "scope of work" above and beyond Taylor Kohrs contract requirements shall be defined in detail and cost from the firm requesting payment, and SHALL BE IN A WRITTEN PROPOSAL. 2) Any additional "scope of work" shall be approved by LCCC IT and Physical Plant personnel, primarily Michael Walters and Ed Bales. Tim Macnamara is on vacation for the next 10 days. Now that we are in the "Project Warranty Period", it is very important that all work above and beyond Taylor Kohrs responsibilities be clearly defined and agreed upon by appropriate parties. Thanks Jerry L. Harris Correspondence 1/30/2006 – Email from Michael Walters to Team Seth and all -- Dave Sweat is the IT point of contact. He will be on the ACC campus on Wednesday to make the connections and locate the computer in the server room. He is also going to work with Ed to find out exactly what he needs. Sincerely, Michael Correspondence 1/30/2006 – Email from Justin Hackett to Seth Carson Hi Seth, Here is the CAD drawing for the LCCC building. Let me know if you need anything else. Justin Correspondence 1/30/2006 – Email from Tom Fuller to Phil Neal Phil, I'm working on the supplemental grant. In the original request, LCCC Foundation was putting up $2,800,000. I'd like to show the actual amount the Foundation put into the building because of escalating construction costs. I'm going to try to get this in for review this PM if that info is available. Correspondence 1/30/2006 – Email from Seth Carson to Cenk Yavuzturk Greetings, First off, I thought the meeting was very productive last Thursday. I look forward in helping the UW research team with their work at the ACC. As you can imagine, I know that facility inside and out. If you have an ACC question or need information, just let me know. Below is a link to the HVAC and renewable submittal information that is posted on the project website for your use. I also have all of these items in paper form if you need them. www.bluefeatherdesignbuild.com/LCCC/ACC/DesignandPhotos/Submittals/LCCCACCSubmittals.htm Also, I would request that UW please send me and LCCC (jharris@lccc.wy.edu) the complete research team contact list. Names, roles, and emails would be great. That way I can send out information to everyone when it is requested. For now it will go to Cenk and Jay. FYI, the renewable design has a lot of equipment specified for how LCCC plans to communicate information and plug it into the network. There is also some information about a weather station. Please review. The current monitors are also in this package. I am working on the CAD floor plan file. I will send it out later soon. I will indicate where the 4 test zones are and where your computer should be located. After thinking about the north side zone, I would suggest that you place your sensors in the art room E116 of GMP plan set instead of the science room next door. The science room has a two exhaust fans rated at a 1000 GPM for the fume hoods. These hoods pull a lot of air out of the room when there on. Since their use will be inconsistent, I thought they may mess up the data. The art room will be better. I would also be happy to get you a copy of the electrical plans since they were not in your set. As of now, the GC is wrapping up, and plans set will need to come from me or the college. Is this something I can be reimbursed for??? Well, there is some information for you to chew on for a bit. Let me know if you need me to attend any design meetings, etc on campus. I have spent a far amount of time thinking about research ideas and the grant stuff, etc. Personally, my goal is to optimize the energy performance of the renewable and building projects through monitoring and adjusting control and use. It is my overall goal to develop a business firm that specializes and assists with energy performance and energy goals. Any ideas or thoughts through the process to further assist LCCC reach it’s goals is welcome. Lastly, could you please forward the WBC grant contract on to me and Jerry. A pdf copy will do over email. Also, I will look forward to reviewing the scope of your project. I know Jerry needs to have in writing the specifics of your research. I would suggest that a scope be finalized and MOU be drafted to include the scope, timelines, and rights of the parties. It should include language on the ownership of equipment, access to area, etc. I would be happy to help with this if you are lost in what the college might be expecting. Cheers, Seth Carson Correspondence 1/30/2006 – Email from Ed Bales to Seth Carson Hi Seth, Let me see if I can help clear some of the confusion on these items. I’ll give you what myself and my staff have managed to put together. Complex E-Mail to reply to, so please bear with me. Greetings, I wanted to update everyone on the HVAC controls. It is my intent to have the building computer and remote monitoring set up by the end of this week. The building system has been running for awhile now and it is critical that the building controls be accessible ASAP in Laramie and Cheyenne. I can probably help a little on this. There still seems to be a little confusion on system architecture and what things will happen. There are also some maintenance sensitive issues that are involved with this implementation. This system is not your typical archaic canned control mess. The building control "Device Server" (central communications controller) installed in the building mechanical room will reveal all of the system points for maintenance purposes in a control-tech-oriented WEB page environment. This is what we commonly use to operate and maintain each of the campus buildings. This is not great for public consumption but allows for operation and monitoring of the facility for trained personnel. Anyone is welcome to look at it but it will likely be confusing to most. The database server software that collects this info for public consumption is called "Control View", and the presentation software is called "WebVUE" which is a client server type implementation that rides on the server or P.C.. Since WebVUE workstations can access the server data from multiple locations this needs to be a fairly robust machine. It is acting as a Win 2000 Server. It will take a little while to get this up because there are many changes to the system since CW's contract was let with no confirmed change orders or direction to them that I can find. In fact all they are required to do by spec is present the points in graphical form the details of which are not defined and different form the original spec.. First, Fremont Electric has installed two IT network jacks (marked in yellow in both the mech. room and west pod wiring closet punch down block). I have contacted Michael Walters in Cheyenne and he is arranging for Dave Sweat to install the patch cable and hook up these network cables from mech. room points to the appropriate routers and servers. This will be completed on or by Wednesday afternoon and then mech. room should then be on the network. In the mean time I have plugged CW's blue network cable from the controls box Linksys to the wall IT jack. I will be working with Phil Neal on Monday to set up a desk and a computer in the server room on the south wall. I would request that CW install their software and ACC specific controls onto this computer. I would also request that this computer have several security levels and viewing access users. I would assume that there will be a high level (for Tim Mac. And Ed Bales, and one ACC local user maintenance staff), one med. Level for room temp. control (Phil Neal, and Staff), and one low level (viewing only for Bob Berry, Seth Carson, UW research team, public kiosk data streaming, Tom Fuller, etc.) Thanks for the work on getting the data drops installed. I would again suggest that the P.C. be a pretty high end machine just for reliability. This server however does not have any building control functions in the Albany County strategy and in most LCCC systems all control functions and algorithms are internal to the distributed digital controllers at the equipment or mechanical room. The head-end can have time-of-day, alarm functions, and you can manually override and manually control equipment and systems from the station which we would discourage. The time and alarm functions I don’t believe were specified for this job so would be an addition to the contract. The server is simply a graphical database info gathering device that serves WEB pages to client workstations. Security capability is built into all levels of the architecture but we have never implemented security levels on our controllers. The more folks can access the system the more educated they become and that has been our philosophy throughout the implementation of this complex technology. Security is easily done though. I am assuming that CW needs a static IP address or something for this IT jack to have access to the controls all the time. Or maybe the computer in the server will have a static address. I don’t these answers. CW and Ed, please fire back some answers before Wednesday on this one. Thanks. Please email the IT staff the preferred way to set this up. Ted is getting me the IP addresses and we will have the Device Server addressed as soon as those are available. Also, the Cheyenne campus will need access ASAP too. Once the computers wiring is hooked up, will the Cheyenne be able to access the ACC instantaneously? Will Ed and Tim need additional software? I would assume that all they need is the ACC building program CW file sent to them. Or is it that the software is in the control computer itself? Forgive me, this is the last part of the project for me to get a handle on. In short, I would like to have some response and conclusion on this stuff. If it is at all possible, I would like to have CW at the ACC this Wednesday to get the controls online. After I address the device server we will have immediate access to the raw ACC control data and points at any LCCC desktop. The central server in Cheyenne will automatically learn the Laramie system points in about 5 minutes. No additional software is needed in Cheyenne. However, your head-end P.C. cannot be brought up until you determine what data is to be displayed and in what form. This system is not “canned”. It is a 100% software based database and XML implementation. The server itself learns the system on its own when directed to do so but the graphic display must be built to your requirements which are not yet defined. Also, there is one important part of the controls information that LCCC needs to be set up soon. We all know that the ground loop flow meter is plugged into the controls. I need to know the total time, flow, etc. regarding the water that is pumped out of the aquifer. In summary, LCCC needs to provide the state with the total amount of gallons pumped out over a time chart. I believe that CW should be able to provide us with data indicating times and totals that the ground loop valve is open and the flow rate and amounts of pumped water during those times. Daily charts should be able to be produced easily either from CW or internally by LCCC. The “Onicon” flow meter installed in Laramie is not properly calibrated for the 170 GPM flow thus is unlikely to give you good monitoring data. It needs to be sent back to the factory. The well flow is about 172 GPM and the meter is calibrated to 170 GPM and should be 200. I believe the direction given to CW was 160 GPM. I cannot find any reference in the specification for the totalizing and presentation of the amount of water used and valve activity since the open system did not exist when MKK developed the job specification. I cannot find any directives or change orders adding any geothermal monitoring or control to their contract. In addition the pressure sensors on the “Aquavar” (open system well control) are 300 PSI range and trying to control at a 3 to 4 PSI set point. That cannot work. It needs a sensor with about a 0 to 10 PSI range and evidently they are not available through Aquavar. The loop just starts and stops and the variable speed system just runs at full speed at all times. Your charts would be a product of exporting the database from the server to EXCELL and making tabular and chart presentations. Lastly, I have received the stuff on the geo pump and the Modbus interface, etc. I have the full packet of stuff from Watson Well on the networking of the geo vfd pump controllers. The way I read it, CW should just be able to run a wire from the pump modbus interface to their controls. Some minimal programming on the pump controllers should give us network control and access to these pumps. To me this is critical. This looks like this can be easily completed by CW. I realize that this is an addition in scope. I would guess that it should take less than and hour to hook this up and LCCC has a few more grant dollars to make this happen. With a blessing from Ed, Tim, and Jerry, I would suggest that this happen this week. Please reply with information if you have it. Also confirm that CW can be here this week (Wed.) to finish up the controls access. To address the ModBuss issue, you are correct in your assessment that the Aquavar Variable Speed pumping for the ground loop does need interfaced to the CW control system in some manner. The reason is, that the ground loop and the inside building loop need to have coordinated control to be most efficient and protect the heat pumps. Since both have the appropriate equipment to allow variable speed and flow control this can be done. It will require some study to determine the most efficient control algorithms. This coordinated control or interface to the Aquavar was not in the original specification and I cannot find a directive or change order to tell the contractor to do anything. This will require careful thought and to allow for tweaking the system to maximum efficiency. Bob’s design does not address this loop coordination and appears to only allow for running the ground loop at one speed based on the back pressure on the control valve. Appears to be a waste of pumping to me. As far as the ModBuss interface is concerned, although CW has the capability to interface to most ModBuss protocols. Unfortunately, each manufacturer’s ModBuss implementation is different and they would probably need to do some slight modifications to make it happen along with adding some hardware. You would then buy a separate device server to get the data into the system. I think the best way is to simply take over drive control from the Aquavar, install the correct sensors, and let CW control the well directly. It would be a lot simpler and cheaper. We need to expand this software to pull the disparately engineered parts of the system together. I think we probably need to sit down and have a problem solving session to allow us to get the biggest bang for the buck from the building. Ed Correspondence 1/30/2006 – Email from Seth Carson to Tom Fuller Tom, Attached is the project budget breakdown. In summary LCCC will have put in an additional $383,020.25 to complete the construction. This number may be closer to $420,000 before were all done in June. This also does not include any of the IT, computers, smartboards, furnishings, etc. that has be included in the project. Cheers, Seth Carson Correspondence 1/30/2006 – Email from Seth Carson to Justin Hackett Could you please send the file in AutoCAD version 2000 or 2002 (which is really 2000). Thanks. Seth Carson Correspondence 1/31/2006 – Email from Jerry Harris to Team Good Morning Everyone, Please find attached LCCC’s Field Observation Report #7. Thank You Jerry L. Harris Correspondence 1/31/2006 – Email from Nicole Buscher to Team Jerry, Thank you for the e-mail. I found out about last week's power failure while I was on-site Thursday. Taylor Kohrs is fine with LCCC contacting Fremont directly as discussed in the Electrical demonstration, but in order for me to be able to follow through on these items, I need to have the warranty form filled-out and faxed to our office. (This form was e-mail out earlier and will be included with the O&M's I'll turn over to the college tomorrow.) According to Fremont, also discussed in demonstration, they had contacted the manufacturer and were going to perform some testing and possibly adjust the sensitivity of the gear. I will follow-up with Fremont and respond as to their findings, as well as any work that needs to be done to correct the problem. Thank you, Nicole Correspondence 1/31/2006 – Email from Cenk Yavuzturk to Seth Carson Seth, Thanks. We are currently refining our design and as discussed we'll get back with you ASAP. The link is very valuable and will probably provide answers to many of our questions. A copy of our project scope including schedule is attached. Thanks. CY Correspondence 1/31/2006 – Email from W.M. Stalcup to Team Jerry: Thanks for the update and thanks to everyone for their efforts in getting our outstanding quality of work problems resolved in a timely fashion. Jerry, could you give me an update on where we are with the outstanding lien waivers that were discussed during our meeting w/Scott on 1-18? I recall that Scott said that he thought that a significant amount of these would/could be provided as soon as Friday, 1-20. That seemed awfully optimistic but hopefully we are close to also having this issue behind us also since it has been a couple weeks. Let me know. Thank you, W. M. Stalcup Correspondence 1/31/2006 – Email from Jerry Harris to Team Everyone, Who is installing the additional panel? Who is going to pay for it? Has Taylor Kohrs been informed of this decision? I would recommend that before this scope of work is initiated, that these questions be answered and that this scope of work be organized, planned and coordinated with all impacted parties. Thank You Jerry L. Harris Correspondence 1/31/2006 – Email from Phil Neal to Team Sounds like our head unit computer will be onsite Wednesday and ready for the downloading of the CW control software. I am still working on the PPT and should be able to get it to you tomorrow for the walk-thru. Talk to you then. Phil Correspondence 1/31/2006 – Email from Jerry Harris to Team Nicole, In preparation for tomorrow’s walk-thru, please review the . Please note that Bob Cox and I will be attending the walk-thru, but need to attend a critical project meeting here on campus, so we need to be on the road by 11:00 am. Thanks Jerry L. Harris Correspondence 1/31/2006 – Email from Ed Bales to Seth Carson Hi Seth, I am a little swamped this week. Tim is in the Bahamas. Kevin will be in Laramie Tomorrow to do punch list and put IP addresses in the devices. We are going to do some work on the UPS stuff with Fremont on Friday. Ed Correspondence 2/1/2006 – Email from Ed Bales to Team I don't really don't want to stick my nose into this but I have a few curiosities and maybe some helpful info. I am wondering about the installation of the monitoring equipment as to how it will be wired from the central location, who installs the wiring, and sensors, and I am still not clear as to what info from LCCC systems we have made a commitment to provide. What we have for a system is limited and some of the stuff we apparently need has to be added at additional cost such as the well system data you mentioned last week. The additional wiring can also have maintenance implications. The engineering students sometimes do some unusual things not realizing the impact they have on both operation and aesthetics. As far as optimization of facility systems goes this I basically done automatically now. As you may know we have been in the digital control optimization mode for a number of years on the main campus and have been a Beta site for a number of products. Most of our stuff is using Proportional Integral Derivative equations that we develop to optimize water loops, discharge air temps, and high energy users such as motors. We optimize these control loops to minimize electrical consumption using variable speed motors on as many motor loads as possible. Hope this helps. Ed Correspondence 2/1/2006 – Email from Jerry Harris to Team Nicole and Seth, Please review the below items, and comment accordingly, especially on Item #2. Thanks Jerry L. Harris Phil, Jerry and all -- I have talked with Don and Dave about the wiring. There appears to be two issues here. 1. The wiring to the testing center was installed along with wiring to the compressed video room early in January before we were informed that new wiring needed to be documented so as not to void the warranty. We asked Superior to stop that process and Fremont to terminate the wires that had already been pulled. Superior only pulls plenum cable. I talked with Dave and he believes that the cable in the testing center is plenum. Fremont terminated the wiring in the compressed video room, but the testing center has not been completed. Superior has a man in Laramie today. He will be going to the campus, meeting with Dave, and double checking to make sure that the wiring is plenum, but will not be doing any work! 2. When Dave arrived today, he discovered two wires hanging out of the ceiling in the server room. We do not know who installed them or where they came from. All wiring should go directly to the wiring closet. We are at a loss to what they are, but would really like to know. I talked with Ed and they are not his. Michael Correspondence 2/1/2006 – Email from Phil Neal to Team Hi there, Our student newspaper needs a copy of that wind turbine picture by Friday for an article they are writing. The nice thing about this is that our students newspaper has won national journalism awards for the last 5-10 years straight – they are good. Do you think you could email a scanned image of the photo to them? You are the only one with the picture. The writer’s name is Greg and his email is bludronohos@hotmail.com Thanks and I will talk to you in the morning. Phil Correspondence 2/1/2006 – Email from Phil Neal to Team Hi Jerry, I gave the scope of work document to Don Davis and he said he could get some electrician right out to do the work on the coffee bar. I did ask that he sign and complete the document and return it to me before he begins. I will immediately get it to you. We were able to fix the problem with the heat pump in room 114 (the one we could not get into cooling mode). The CW controls tech found that one of the electronically controlled settings was wrong and he quickly fixed it. The computer for the CW control system is now up and running in the server room and the software is installed (thanks Michael W. and Dave Sweet). Seth and I were trained on how to access the information and Ed Bales can also access it from Cheyenne. CW has more software design work to complete for the kiosk in the commons area but we can access most information for the system now.
Thanks everyone. Correspondence 2/1/2006 – Email from Jerry Harris to Team Phil, Thanks for the info. I appreciate you keeping up with these issues. I also appreciate your cautioning Fremont about starting prior to getting their price, and or agreement on some type of trade. I have since found out that the additional panel which has been installed by Fremont to handle the controls mentioned below has already been installed on a verbal OK, which in contrary to college policy. It’s very difficult to manage a project when this occurs, both from the budget side and the warranty side. Thanks Jerry L. Harris Correspondence 2/1/2006 – Email from Nicole Buscher to Team Attached is Taylor Kohrs' response to LCCC RFI #3. Nicole Correspondence 2/1/2006 – Email from Nicole Buscher to Team Attached is the punch list I put together based on today's walk. Please review and let me know if there are any corrections needed for those areas reviewed. Thank you, Nicole Nicole Buscher Correspondence 2/2/2006 – Email from Phil Neal to Team Hi everyone, The CW Control tech was here yesterday to adjust the pumps down since they have been running at 100%. But the noise coming out of them has become much louder. It is to the point that you can here the pumps at the opposite end of the hallway, when the mechanical room is closed. Does anyone know if there is anyway to quiet them down or soundproof that door anymore? We have had noise complaints from the faculty offices and testing center across the hall from the room. Thanks for nay help you can give. Phil Correspondence 2/2/2006 – Email from Phil Neal to Team Hi everyone, We had a punch list item come up this morning regarding the mullions (the center bar between the two front doors). Ralph said the punch list states he needs to paint them. But it does not say which color. The question he had is whether we really want to paint them in the first place because of maintenance. Currently they have a baked on, factory applied grey paint, which in my opinion matches the aluminum doorfronts pretty well. If we paint them, it will be a brushed on paint and will chip off easily. Since the mullions are bumped into by most people walking through the doors I think this would be a maintenance nightmare. Seth and I consulted and thought we should leave the mullions as is. What do the rest of you think? Phil Correspondence 2/2/2006 – Email from Bob Cox to Team I agree with your observation and conclusion. I don’t know who put that on the list and why – could it be Tim Laughlin or Nicole? Correspondence 2/2/2006 – Email from Jerry Harris to Team I concur with Bob. Jerry L. Harris Correspondence 2/2/2006 – Email from Jerry Harris to Team Michael, I was in error on the panel installation in the server room. I had sent out an e-mail earlier this week asking about this particular panel, who authorized its’ installation, who was paying for it, etc, and never received any specific answers to my questions. I contacted Fremont Electric this morning for some specific answers and here is what I now know: Ø Our Physical Plant is going to provide a panel for installation since they don’t like what Fremont Electric is proposing. Ø The work is being coordinated by Physical Plant and Fremont Electric, I believe for tomorrow. Ø The work is being paid for via some type of trade-off for between LCCC and Fremont Electric. This trade of services has been cussed and discussed for at least two (2) months now, and I have yet to see anything formal in writing. In summary, accomplishing work in this manner does not comply with LCCC Policy or Procedures, does not follow the established chain of command for this project, and makes it very difficult to manage the “warranty” issues associated with the project. On a second note, the non-plenum wiring which was installed by Superior Electric does not meet code, and will need to be redone using plenum rated cable. Fremont Electric is aware of this issue and has some concerns about pulling cable in existing trays or pathways and subsequent damage to their existing wiring. Their concern is valid since it puts the warranty issue into a gray area of responsibility, possibility holding them accountable for work they did not do. I recommend that you contact Todd at Fremont Electric and work with him to resolve this issue. Please keep me informed. Thanks Jerry L. Harris Correspondence 2/2/2006 – Email from Jerry Harris to Team Good Morning Everyone, I would like to take a minute of your time and remind everyone of the chain of command regarding the ACC project. Since LCCC personnel have occupied the new facility, management of the project has begun to spiral out of control. The ACC facility is still a considered an ongoing project which is under the management of the LCCC Business Services Division chain of command noted below. All communication, needs, scopes of work, problems, etc shall be managed in this manner. Ø LCCC Project Manager (primary contact) - Jerry L. Harris Ø LCCC Project Manager (secondary contact) - Bob Cox Ø ACC Site Liaison – Phil Neal Communication with Taylor Kohrs, all Taylor Kohrs sub-contractors, Bluefeather Design/Build Associates (Seth Carson) and other construction contractors and/or consultants shall be handled through the above individuals, NO EXCEPTIONS. Failure to follow this chain of command is creating unnecessary problems and issues such as: Ø Additional work being done without proper planning, review and or approval. Ø Direct communication with sub-contractors which Taylor Kohrs is responsible for. Ø Risk to the “warranty” side of the project. I am fully aware of all the “wish lists” from various divisions. Bob and I are working as fast and as hard as possible to address this list in a timely fashion, so your patience is this matter is greatly appreciated. In the meantime, please know that every effort is being made to finish the overall project while addressing known issues or needs. During the absence (both are currently on vacation) of the Taylor Kohrs project management team (Nicole and Ralph), I have asked Phil to act as the liaison regarding potential emergency issues. Phil has approval to contact sub-contractors directly in the event of a genuine emergency, with an immediate follow-up call to Bob or myself. Your cooperation and teamwork in this matter is greatly appreciated. If someone needs to contact me after-hours, my personal cell phone is 640-6824. Jerry L. Harris Correspondence 2/2/2006 – Email from Jerry Harris to Team Phil, I would appreciate it if you would gather the following information regarding the repeated power failures the new facility is experiencing: Ø Dates and times when they occurred – length of each failure. Ø Who was contacted per each failure. Ø What known damage was done at each failure. I need to incorporate this data into the warranty form Jerry L. Harris Correspondence 2/2/2006 – Email from Tim Laughlin to Team Hi Jerry, I did look at the mullions closely because the factory paint seemed to be thin in places, but did not suggest having them painted. Indeed, any paint applied would just chip off in a very short amount of time. Thanks, Timothy Laughlin Correspondence 2/2/2006 – Email from Jerry Harris to Team Nicole, Please find attached the edited warranty report for the ACC power failures. Thanks Jerry L. Harris Correspondence 2/2/2006 – Email from Jeremy Manley Seth, Thanks for the report and I look forward to viewing the presentation materials. You can place them at the following ftp site Seoftp.wyo.gov/GW/ Let me know when you place it or if you have troubles. Jeremy Manley Ground Water Management Specialist
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Seth Carson
Architectural Engineer, E.I.T., Owner.
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