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Meetings And Reports - April 2005 |
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Report for 4/3/2005 – 4/9/2005 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 4/3/2005 – Email from Ted Hanlon Seth- Attached is the one line for the renewable energy system. Could you take a look at it and, if OK, pass it on to Fremont Electric? Thanks, Ted
Correspondence 4/4/2005 – Email from Michael Walters to Team Hi Nicole -- I am just back from "Spring Break" and did receive your email today. I'll start gathering the information you requested and will email it to you tomorrow.
Have a great day. Michael Michael, Before Taylor Kohrs has Fremont complete pricing on the last round of elec and tele/data changes, I wanted to confirm a few items: 1. Taylor Kohrs was provided outlet layouts for 'large' and 'small' classrooms. Please verify that we have the following rooms correctly classified: Large Classrooms: Classrooms 1, 2, 3, 4, 8 Small Classrooms: Classrooms 5, 6, 7 All other floor box layout to remain unchanged. 2. In Faculty Offices 5, 6, 7 & 8, there were outlets added to the East window walls. Would it be acceptable to move these outlets to the adjacent interior wall (opposite of outlets previously shown)? 3. Power requirements: Previously, you had stated that the Server Rm should have 4plex electrical outlet next to each data outlet and that all plugs should be 30amp. Attached is a list of 30 amp plugs for you to review and select the type(s) that you need. If you can't find your 30 amp plug, please provide a picture. UPS - Can you provide the rated output (Amps) for the UPS you plan to install? Also, do you want an internal panel, fed from the UPS, to provide power to all the Server Rm outlets rather than directly from the main panels? Thank you, Nicole Buscher Correspondence 4/5/2005 – Email from Seth Carson to Don Davis and Randi Brehmer
Don and Randy, Correspondence 4/5/2005 – Email from Seth Carson to Keith Broyles
Keith, Correspondence 4/5/2005 – Email to Seth Carson from Keith Broyles Seth, Thanks for getting in touch with us. Just to clarify, is it only a 10 meter tower to be installed? I thought that we talked about a 50m tower earlier. Keith D. Broyles Correspondence 4/5/2005 – Phone conversation with Stu Reeves and Seth Carson Seth called Stu to set up meeting in Fort Collins to get information regarding photo cells. Correspondence 4/5/2005 – Email from Phil Neal to Team Hi everyone, I just received a phone call from Tom Fuller at the Wyoming Business Council. There was a discrepancy between some of us as to whether we can have the wind turbines off site. Tom said that it would be fine to have them off-site as long as they are grid-tied. In relation to the wind turbines, he said they are almost done with the Memorandum of Understanding for the anemometer and should have it to us asap. Once the agreement is finalized, he will schedule an erector crew to install it on our site. This could take as little as one week from the time of ordering as long as the erector crews are available – he said sometimes they are very busy. Have a great day. Phil Correspondence 4/5/2005 – Email from Nicole Buscher to Seth Carson Seth, Just thought I'd check to see if we need an agenda for Thursday's meeting. It's my understanding that Thursday morning we'll be catching up and identifying communication lines (policies & procedures). That afternoon, we'll be meeting at Fremont's office to review energy items. Bottom line, I just want to make sure I'm prepared and that I can bring necessary documents with me. Thanks, Nicole Correspondence 4/5/2005 – Email from Phil Neal to Team Hi Michael, Eileen and I looked these over last week and the classrooms are denoted correctly. We also looked at the outlets and moved the additional ones to the east window wall because we thought that by placing the outlets on the wall opposite the original outlets would make one desk arrangement on the wall where the door opens into the desk. I thought you told me we should not have a desk on a wall where the door opens into it - did I remember wrong? Also, since you are talking to Nicole about electrical needs and pricing, we need to figure out a discrepancy Seth found the last week. There is some confusion on to whom and how this discrepancy should be reported and we have emailed Chuck and Bob. But the occupancy sensors (for the classroom lights) and the auto dimmers (used to dim lights when the sun is shining bright) were not in any of the electrical drawings. These items were funded as part of the grant. I hope they did not think they could take this money and use it elsewhere to keep costs down because that money can only be used on these items. There was also one other issue which was left out and that was something to do with sub panels in the electrical cabinet for the wind and solar panels. I have not heard from Chuck or Bob on how to handle this but you may want to check with them since these items need to be included in the electrical pricing. I have cc'd Seth and he may have heard from Chuck or Bob and may have more info. Thanks, Phil Correspondence 4/5/2005 – Email from Michael Walters to Team Good point. What this will do is make it necessary to run a cord from the wall along the floor to the other wall. Since the original position is where there are windows, we think this option will work. Let me know if you do not agree. Nicole and I are working on the electrical as it applies to the data. It would be best to work with Seth, Chuck and Bob on the other electrical issues so we don't get another hand into this. Michael Site Visit 4/5/2005 –Seth Carson visited ACC site Seth visited site to confirm that work Talyor-Kohrs was mobilized. Ralph stated that backfill has to be brought in to the south west corner of the lot from the Hampton Inn. Ralph also stated that the hill in the middle of the ACC campus lot, might need be used for backfill. Seth also set up meeting with Farm Bureau and the Recreation Center. Correspondence 4/5/2005 – Email from Michael Walters to Team Hi Nicole -- I have inserted our comments after each of your questions. If you have any questions of me, please let me know. Also, once all the changes have been made, we would like to review the drawings one last time to make sure everything is okay. Sincerely, Michael Before Taylor Kohrs has Fremont complete pricing on the last round of elec and tele/data changes, I wanted to confirm a few items: 1. Taylor Kohrs was provided outlet layouts for 'large' and 'small' classrooms. Please verify that we have the following rooms correctly classified: Large Classrooms: Classrooms 1, 2, 3, 4, 8 Small Classrooms: Classrooms 5, 6, 7 ***** Yes, but here are the rest of the classrooms and how they should be configured. ***** Science and Art labs - "large classroom" configuration ***** TLC Computer Center - "large classroom" configuration ***** Tutoring Center - "large classroom" configuration ***** Microsoft Computer Lab - "large classroom" configuration ***** English Computer Lab - "large classroom" configuration ***** Compressed Video Computer Lab - "small classroom" configuration All other floor box layout to remain unchanged. 2. In Faculty Offices 5, 6, 7 & 8, there were outlets added to the East window walls. Would it be acceptable to move these outlets to the adjacent interior wall (opposite of outlets previously shown)? ***** Yes. 3. Power requirements: Previously, you had stated that the Server Rm should have 4plex electrical outlet next to each data outlet and that all plugs should be 30amp. Attached is a list of 30 amp plugs for you to review and select the type(s) that you need. If you can't find your 30 amp plug, please provide a picture. ***** Our technician has checked into this and says they only need to be 20amp ***** connections. Sorry for the confusion. UPS - Can you provide the rated output (Amps) for the UPS you plan to install? Also, do you want an internal panel, fed from the UPS, to provide power to all the Server Rm outlets rather than directly from the main panels? ***** Yes we do, but there is currently no dollars in the budget for the UPS. The ***** internal panel for the UPS should be connected to the main electrical panel. ***** Once there are dollars available then we can install the UPS without having to ***** rewire. Also, both wiring closets should be included on the UPS panel. Correspondence 4/5/2005 – Email from Phil Neal to Team Hi Michael, Thanks for the fax. In reference to the remaining rooms and the data configurations, we want to configure the rooms as follows: Science and Art labs – use the “large classroom” configuration from the fax you sent. TLC Computer Cneter and Tutoring Center – use the “large classroom” configuration from the fax you sent. Microsoft Computer Lab - use the “large classroom” configuration from the fax you sent. English Computer Lab - use the “large classroom” configuration from the fax you sent. Compressed Video Computer Lab – use the “small classroom” configuration from the fax you sent. Let me know if you need any other information. Phil Neal LCCC Team Meeting 4/6/2005 –Seth Carson, Eileen Ely, Bob Cox, Chuck Bohlen, and Phil Neal were all present in Cheyenne. Seth called the meeting to facilitate and solidify project procedures, policy, correspondence methods, responsibilities, and project authority. First, Seth proposed that this team be the entity that all decisions and correspondence flow through. It was agreed that all emails and project questions and concerns get copied to these five members. It was also agreed that ALL project contacts would go to Nicole Buscher and not to sub-contractors, architects, and others directly. The group agreed that Seth and Bob were to be the two team members that could contact Nicole directly and receive information from her directly. It was also agreed upon to title the emails LCCC Confidential if it pertained to a correspondence that were to stay off the website and that were LCCC privileged information. Second, Seth and Chuck brought up that this team needed to meet bimonthly to discuss the project status. It was decided that the first and third Thursday of the month, at 2:00PM, that the team would meet by teleconference or in Cheyenne and Laramie. Third, the decision and timeline process was discussed. It was decided that Seth and Bob would review the payment request and that Bob would send out a check within 10 days of receiving the request. It was also decided that this team would use the 48 hour rule to review an RFI and respond back to the general contractor. Forth, Seth’s contract was discussed along with the roles and responsibilities of the team. It was agreed upon and in conjunction with the contract the Seth would be the LCCC’s representative and continue to have basic project roles and authority. Seth stated that he would not make important decisions and convey direction to the general contractor with out consensus from this group. Fifth, the team discussed the solar, wind, and LEEDs part of the project. It was decided to schedule a meeting with Farm Bureau first and then the Recreation Center second. The team fully supported the on-site construction of the pv/wind. It was agreed upon to retain Ted Hanlon as the consultant to the project for the solar and wind. It was also decided that LCCC would request that a change order be issued regarding the rough in for the conduit and panels into the building for the solar and wind and be paid through by the grant. Overall the meeting was very positive and important to the success of the project. Correspondence 4/6/2005 – Email from Phil Neal to Tom Fuller Hi Tom, Our team met this morning and I informed them of the conversation you and I had the other day about the anemometer. I mentioned that you were finishing the agreement and that it could be as soon one week from that point to when the crew would erect the tower. There was one question and one point of clarification which came up at the meeting this morning surrounding this issue. First, will you contact the erector crew, or is this LCCC’s responsibility? From our conversation you made it sound as if this is something you would do. Let us know if you want us to do it. Seth mentioned that Keith Boyles approached him about erecting the tower. Second, we will need a building permit in order to erect this tower. This information came from the local building inspector through Seth. It should be very inexpensive, but necessary. The permit will need to be handled by the crew. Thanks for your continued support and I look forward to hearing from you. Phil Neal Meeting 4/6/2005 – Seth Carson and Stu Reeves met in Fort Collins Seth initiated the meeting with Stu to discuss the occupancy sensors and lighting controls. Stu stated that he suggested putting the light sensors in the fare wall from the windows in every class room. He highly suggested that LCCC use the light sensors to turn off banks of lights and Not use dimmable lights. Stu gave Seth a lot of resources to pass onto Fremont Electric. Stu also gave Seth the name of the company that Poudre Valley Schools use for the construction recycling. Anita C. at Waste-Not Recycling 970-669-9912. Seth stated that this would help with the LEEDs credit. Correspondence 4/6/2005 – Email to Seth Carson from Stu Reeves Hi Seth, Great to see you and thanks for lunch today. Your doing a wonderful job for Laramie and L.C.C.C.! The educators and students in Laramie and WY are lucky to have your leadership and vision. I'm sure the example your setting will provide confidence and inspiration to all those that follow. Continued success and keep up the good work. Stu Confidential Correspondence 4/6/2005 – Email from Eileen Ely to LCCC Team Confidential Correspondence 4/6/2005 – Email from Bob Cox to LCCC Team Correspondence 4/6/2005 – Email from Ted Hanlon to Seth Carson Thanks for the great news tonight, Seth. Attached is the One Line.
Meeting 4/7/2005 – Seth Carson, Ralph Knox, Nicole Buscher, and Andy Pakiz Nicole and Seth called the meeting to convey the project procedures and policy. Seth explained to the Taylor-Kohrs team the correspondence procedures and that everything would come to and through Nicole. Seth had Nicole explain the change order policy. She stated that the there is no penalty fee with change orders but that the usual contractors fee added to the item. Seth went over his role in the project with all three visitors. Seth also went over LCCC’s expectations regarding buyouts, schedules, and payment requests. Seth requested that Nicole provide more information with her payment requests. Specifically, that invoices need to be provided so they could be tracked against to 11/17/04 cost estimate that Seth had in his computer tracking spreadsheet. Nicole stated that she would provide more information. Overall, the meeting was a success. Electrical Design Meeting 4/6/2005 – Seth Carson, Ralph Knox, Bob Parks, Andy Pakiz, Nicole Buscher, Don Davis, and Randy Brehmer were present at Fremont Electric. Andy Pakiz took meeting notes and they are attached here. Confidential Correspondence 4/7/2005 – Email from Eileen Ely to LCCC Team Confidential Correspondence 4/7/2005 – Email from Phil Neal to LCCC Team Correspondence 4/7/2005 – Email from Phil Neal to LCCC Team
Hi all, Site Visit 4/8/2005 –Seth Carson visited ACC site Seth visited site to confirm that work had been down on the silt fence and site survey. Photos are posted here. Correspondence 4/9/2005 – Email from Nicole Buscher to Seth Carson Seth, I just noticed that Bob Berry appears to have specification review in his consulting services. Please pass these onto him for his review and comments. If possible, I'd like to have a response by Thursday, April 14th. Thank you, Nicole Report for 4/11/2005 – 4/16/2005 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 4/11/2005 – Email to Seth Carson from Nicole Buscher. Seth, I contacted Jerry Hankin at the City with regards to the curbless parking, attached is his response. Please let me know how you'd like us to proceed. From: Nicole Buscher [mailto:NicoleB@taylorconstrgrp.com] Sent: Saturday, April 09, 2005 7:10 PM To: Jerry Hankin Subject: LCCC Jerry, Unfortunately, Ralph and I missed you on Thursday afternoon. I had a couple questions that Bob Juve stated I needed to check with you. Tap Fees - As we are proposing to use the 8" water line for both domestic and fire, I didn't know how the tap fees would be calculated. In addition, I'm hoping that we will only be charged one (1) tap fee even though the system will tap onto the 10" main line twice. Permit Comments - With regard to comment 2.e under 'Covenant Comments', will the City allow curbless parking if the Turner Tract is willing to waive this provision of the covenant? Thank you and look forward to meeting you soon. Nicole Buscher Thanks, Nicole Nicole. The tap fee will be calculated on the water meter size required for domestic use only. For fee purposes, the fire line is disregarded, although it will also be metered at the fire sprinkler riser. An additional fee may be required if you choose to provide irrigation water through a separate meter. The curb requirement is both a covenant and city zoning requirement. I'm not sure what authority the "committee" has to "waive" the requirement, but that's separate from the zoning. The zoning ordinance has a provision for "administrative relief" where the applicant can show that a standard is inapplicable or inappropriate in a specific instance. The problem I see with elimination of the curbs in the parking area is that there will be no protection for the landscaping shown in those areas. The landscaped strips will be subject to students walking across them and driving across them. It will be nearly impossible to get materials established or to survive there and they will turn into neglected muddy areas. The materials planned for those areas are very fragile native grasses. If I recall, LEED credits are given for curbless parking. Perhaps alternatives can be looked at such as non-continuous curbs, parking blocks, or some other type of protective devices. Correspondence 4/11/2005 – Email to Design Team from Jerry Harris. Good Morning Everyone, This is strictly informational at this point. Thank You Jerry L. Harris Purchasing Manager Laramie County Community College Ph - (307) 778-1280 Fax - (307) 778-4300 jharris@lccc.wy.edu -----Original Message----- From: Warila, Paul [mailto:WarilaP@prpa.org] Sent: Monday, April 11, 2005 9:47 AM To: Harris, Jerry Subject: Nordtank 65 kW wind turbine <<Nordtank 65 for sale - specs.pdf>> Jerry, I'm sorry for the delay in getting you some info on the Nordtank turbine at Medicine Bow. I am trying to round up documentation on the unit that we operate at our windsite an hour west of Laramie. I'll be going up later this week and can copy what we have on hand there. In the meantime, attached is some info on a turbine much like ours that I got off the web. Ted Hanlon at High Plains Solar Wind has visited the site and looked over the Nordtank we have to offer. He can provide details on the specifics of this unit, and Bill Young (who installed it at this site and owned and operated it before Platte River) can provide the history. I'll give you a call to discuss next steps. Paul Paul Warila Correspondence 4/11/2005 – Email to Design Team from Phil Neal. Hi everyone, Jerry, thanks for getting this info to us. I read through this and it looks like a nice one. Since this is reconditioned, and it costs $45,000, I would like to see the price of a new one as a comparison. Did they send you new prices and warranties? The reason I ask is that the reconditioning part of this agreement only replaces parts "if needed". Then the warranty is only good for one-two years depending on the part. I would hate for a bearing to be good enough for them not to replace it, but worn enough that it will go out in three years when the warrantee expires. As we look at these, remember that the money to buy these does not come out of our pocket and we have been approved to spend $263,000 on wind turbines - we proposed 2 wind turbines in the grant. This money included delivery, installation and testing so let's keep that in the price. Let's use the money to get the best equipment with the best service and warranty plans. This package may be the best deal, but I would like to see a comparison. I do like the look of these. They are sleek and powerful looking. Thanks for everything. Phil Correspondence 4/11/2005 – Email to Design Team from Jerry Harris. Everyone, I am just getting up to speed on this project, so here is what I know regarding this turbine information. The spec sheet I forwarded earlier is for a "new" machine. The turbine which was referenced below by Paul Warila is located at Medicine Bow WY and is a candidate for possible donation to the ACC project. At present, this turbine is operating and generating power. If in fact this unit is donated, then we would apply some of the federal monies to dismantle, transport, inspect/test, possibly repair (if needed), and then re-erect the unit. As I understand the situation, Ted Hanlon will be involved in all aspects of this project to gather facts, provide engineering support, complete research, provide cost comparisons, and assist with recommendations regarding which direction the project should go. I will keep you informed as I know more. Thanks Correspondence 4/11/2005 – Email to Design Team from Bob Cox. Hi Marilyn – I have a meeting at that time so won’t be able to attend. It’s fine if Paul Harrison wants to be there and is probably not a bad idea. The key is to get acceptance from Farm Bureau. Ted Hanlon was here this morning working through his contract with us regarding the design for the wind turbine. He has indicated an interest in helping with the explanation of the project to Farm Bureau and the City. Bob Bob, Just talked to Harvey Ridgeway at Mountain West Farm Bureau regarding the windmill presentation, and we have set the appointment for Friday, April 15, at 9:00am – at MWFB – He also said that Paul Harrison from the Recreation Center wanted to be there. It was difficult for me to say he couldn’t come. So guess he will be there also. I have told Phil and called Seth regarding this meeting. We were not sure if you wanted to be there also. Talk to you later, Marilyn Correspondence 4/11/2005 – Email from Andy Pakiz (Taylor-Kohrs Project Engineer) Please see the attached meeting minutes. Andy Pakiz Taylor Kohrs Meeting 4/11/2005 –Seth Carson, John Ely, and Ted Hanlon This energy grant team (minus Phil Neal) met in Cheyenne to go over the grid tie details. Seth presented Ted and John with the contact information for Nicole Buscher (Project Manager – Taylor-Kohrs), Randy Bremmer (Project Electrical Engineer), and Robert Park (Pacific Power Operations Manager). He explained to John and Ted the new project procedures and information sharing and contact policies. Seth went over the details from the electrical meeting last Thursday with Ted and John. Ted explained that the electrical contractor and engineer needed to “get it out of their minds” that the wind/solar connects into the building like a UPS (uninterrupted power supply). In this connection method, a transfer switch is used when the wind/solar are producing enough power to run certain panel loads (1-2 panels, lighting?). Ted stated that Bob Park’s concern that they might electrify the grid when P.P. has turned it off is untrue. Ted stated that you use the electric codes “island protected” methodology. Ted said that if there is no grid power that solar/wind are NOT charged and will not produce power. In short, no grid power, no wind/solar power. He said that the transfer switch method is the wrong approach. It wastes a tremendous amount of power produced by the solar/wind. Ted suggested that we need to quickly involve Pacific Power and finalize the approach with them. A meeting with Bob Park was set for Wednesday the 13th, 2005 at 9:00. Ted also wanted to convey this information with Randy ASAP. Seth said that he would clue in Nicole about the meeting when it was set with Randy. Seth also reviewed Ted’s invoice to LCCC. There were no obvious conflicts that Seth could see. Correspondence 4/12/2005 – Email to Bob Berry from Seth Carson How-D Bob, Below is an email from Taylor-Kohrs and MKK. Could you follow-up with this by Thursday if possible? Please send reply comments back to me and Nicole. If there is question, please go through me, then I’ll ask Nicole. This is our new policy for all correspondence related to this project. These specs are posted on the project website at http://www.bluefeatherdesignbuild.com/LCCC/ACC/LCCCACCDesignandPhotos.htm Thanks, Seth Carson Correspondence 4/12/2005 – Email to Design Team from Phil Neal. Hi everyone, Ralph Knox called yesterday to let us know the dirt is flying. I stopped by last night after work and took a few photos. The earthmover was in bed for the night but you can see places where they were contouring along the drainage ditch and carving the tip the hill. We are on our way - great job everyone. Phil Task Completed 4/12/2005 – Seth Carson completed the following tasks. Seth posted the specifications on the project website. Reports drafted and posted for previous week. Site visited and site grading was ongoing. Photos are posted here. Correspondence 4/12/2005 – Email to Seth Carson and Box Cox. Attached is a copy of Taylor Kohrs' application for payment which went out in today's mail to both of you. Hopefully, the backup included in this invoice is more along the lines of what you'd like to see. However, feel free to contact me if you have any questions or comments. Also, this invoice does not contain any requests for items contained in the Energy Grant. Side note: If you haven't been by the site since last week, we were able to get earthwork bought out on Friday and they started Monday afternoon! Ralph and I are therefore updating the schedule and I'll get something to you soon. Thank you, Nicole Buscher Correspondence 4/12/2005 – Email to LCCC team from Seth Carson. How-D Folks, Jerry, thanks for your work with Paul. I know Ted is really close to getting this windmill for free for LCCC. Lets let him come back to use with the deal in hand. I already can tell you guys this. It would be a mistake not to go up to Med. Bow and get the turbine if they will give it to us for next to nothing. As far as the 100kw level that Chuck wants here are my thoughts. As you might know, John and Phil formulated the estimate on this part of the grant (cost and production specs). John had been in contact with Mr. Bergey about the Bergey 50kw turbine. In short John got a prices. Well, it turns out that this 50kw is still in r&d phase and not yet on the market for sale. Ted and I have done our research and there are virtually no windmills used or new between the 10-50kw range on the market. That’s kind of why I zeroed in on the 65kw used ones. Bang for the buck, there is no comparison. If LCCC wants two wind mills, I think were stuck with these 10kw ones or used 65kws. Ted, John, and I think that 2 of these used 65kw windmills would work the best. Of coarse they would need to be service like new before we set them on the tower. I think the political hurdles should be solved within the next 10 days. Lets hope. Best Wishes, Seth Carson Correspondence 4/12/2005 – Email to LCCC team from Seth Carson. Hi guys, Phil, as you know, we have $263,000 for the wind part of the grant. Remember, that there is conduit, trenching, tower erections and foundations, mobilization, service agreements, transformers, breaker panels, design fees, etc. that also need to come out of that budget. Ted and I did a preliminary cost estimate that indicated that we can only spend about $60k on each windmill. $60k + $60k = $120K. $263K-$120K = $143K for the rest of the stuff. If we get a free tower, maybe we can get a third tower or extra service agreement??? Anyways, Phil your right, the dirt is finally moving at the site. Good work everyone!!! Seth Carson Correspondence 4/12/2005 – Email to LCCC team from Seth Carson. Greetings, Ted will in Laramie tomorrow. I'll ask him what his has planned. I'll get back with you all before Friday. Do you guys want me to prepare a short letter of acceptance (like the one for the earlier T.T. covenant review meeting)for Paul and MWFB to sign off on??? They might be ready on Friday to accept and allow LCCC to proceed with wind/solar. At least having it in hand sends the message that LCCC needs a quick response for this issue. Give it some thought. Best Wishes, Seth Carson Site Visit 4/12/2005 –Seth Carson visit to Job Site. Seth visited the site briefly. Site grading had begun. A large amount of fill dirt was on-site and stored on the south west part of the lot. The excavator had begun scraping the building site. The hill crest in the middle of the lot was being built up a bit. The building corners and parking lot were well staked and survey pins look completed for the site. Site Visit: 4-12-05 Site Survey Site Visit: 4-12-05 Grading Work Correspondence 4/13/2005 – Email to Design Team from Phil Neal with responses in blue from Seth Carson. Hi all, It is true that the Bergeys we priced are still in R&D. When we spoke with the Bergey company last spring, they reassured us the 50 KW would be in production by the time we needed them for the building. If we want them today, they are not available. This leads me to two questions. 1. If we go with the free turbine from Med. Bow, how much is it to refurbish it? Bill Young stated that it might need about $5000 worth of maintenance before it could be re-erected. He said that this much work would make it last another 10 years before another major overhaul. 2. If we get it refurbished, how much is a maintenance plan and is there any warrantee? The windmill needs to be greased (no crane needed, just climb the tower to the basket) every six months and possible crane overhaul every five years. The windmill maintenance guys up at Arlington would give us this cost. Ted is working on getting these numbers. The one concern I have about any wind Turbine is, if we buy used now, are we cutting ourselves out of the possibility of buying new equipment a year from now. I want to remind everyone that Tom Fuller considered the wind and solar to be a phase two of this program that would be installed after the building was constructed. I say this because he is ok of we don't install them right now. Don't get me wrong, I don't want to put this off if we can find the best deal right now - I like the sound of a free turbine. But, it seems like we are in a real hurry, as if we have a spring deadline, to purchase the wind and solar. If fact, we DO have a spring deadline. We have to know the exact specs on the power production for the panels and equipment in the building. Doing the grid tie through the building requires us to size the conduit into the building prior to the foundation pour, and size the rated disconnects. Plus with the net metering contract with Pacific Power, we have to tell them the amount of net energy and energy LCCC needs in the next couple of weeks. The green tags also come into play because LCCC actual buys all of its green power upfront for the upcoming year before the building opens. Phil, I will explain to you this process in person in more detail. I have contacted Tom Fuller to get a tour, for any of us who want to go, of the Wind research portion of the National Renewable Energy Lab in Boulder with Larry Flowers. According to Tom, Larry is one of the leading professionals in Wind power in the nation. He is also a third party who is not involved in sales and has no investment an any company. I believe they have a few of the turbines, we are looking at, up and running at their facility. I would encourage us to take this visit and get Larry's opinion on them (and other turbines) before we buy anything. They have done the long-term testing. None of us have done this and while Ted seems very reputable, he has not done testing either. I also agree with Seth that we should visit the Med. Bow site before we make a decision on that turbine. Let me know if any of you want to go. Have a great day. Phil Meeting 4/13/2005 –Seth Carson, Ted Hanlon, Don Davis, and Pacific Power Staff: Bob Park, Frank Tomasini, Harold Babbitt, Don Wile Ted set up the meeting to go over the net metering and grid-tie with Pacific Power. They were overwhelming excited and willing to help out LCCC to help make the project a huge success. It was explained to the P.P. staff that LCCC would be pursuing the grid-tie through the building. Bob asked if LCCC was planning on selling power back to P.P.. Ted mentioned and then it was agreed that setting the system and net metering contract up for this was the most conservative way of arranging the project. It was discussed that on a low load day, LCCC might be sending power to the grid. Frank mentioned that the transmission lines that are directly west of LCCC’s lot go south about ½ mile to the sub-station. Ironically, LCCC’s location is an ideal location for grid-tie stated Frank. Frank mentioned that there would be one electronic meter for the project. This meter actual records the green power input and the grid power subtracted for the building to “net” the power used and billed to LCCC from P.P. Ted explained to Don Davis that the transfer switch method was wrong and that the windmill and solar are not “hot” if the grid is offline. Ted said that the windmill would not be charged if grid power was off because the wind turbine is and “induction generator.” The solar inverter (DC to AC) has the controls and UL 1741 disconnects built-in that don’t work with out grid power, therefore disarming the panel array. All of the P.P.’s staff agreed that Ted true grid-tie building approach was correct and common place around the west coast. As a safety and net metering requirement, a “visible disconnect” must be installed (likely on the outside of the building next to the meter) to prevent power from coming into the grid in an “off grid scenario.” As stated above, the inverter prevents this with the solar and the windmill won’t work if grid power is off. This is an “absolute” type of safety measure. Frank and Ted stated that to satisfy the electric code and the net metering agreement, that the solar inverter needed to be UL 1741 rated. This standard prevents over/under voltage and under/over current. In short, this is the regulated and industry standards for safe green power grid-tie. There was some discussion about the local wind farms and windmill contractors. Harold stated that P.P. owned most of the windmills at Arlington. He said that their maintenance contractor was C-West. Also discussed was the “Blue Sky” program. This is P.P.’s green tag program. Harold stated that LCCC needed to have and energy model preformed that would predict LCCC’s actual energy needs/usage during the course of an occupied year. In short LCCC needed to know how much green power to buy before they opened. Don Davis said that Randy could do this in his office but that it would be extra. He stated that the grant could pick this up. Energy modeling is also a LEED’s credit. Harold also informed the group about the net metering agreements and the energy purchase order agreements. He mentioned that the net metering is P.P.’s schedule 37 - “avoided cost” agreements and that the schedule 33 – application cost agreements would be used in this project. Harold also stated that LCCC needed to contact P.P. business service office to set up a job name and put LCCC into the computer. This way work orders could be official channeled, etc. Seth said he would have someone from the college take care of this today. Don Wile stated that P.P. needed to get the site plan with legal description ASAP so he could start work on the transformer sizing, etc. He stated that P.P. also needed the electrical loads. Don Davis stated that the newest electrical plans load information on them. Seth said he would facilitate this information sharing through the general contractor. Overall the meeting was very positive. Don Davis stated that he would pass this information onto Randy. Correspondence 4/13/2005 – Seth Carson contacted Michael Walters. Seth left a message on Michael voice mail concerning the site web-cam and IT class configurations. Correspondence 4/13/2005 – Seth Carson contacted Jerry Harris. Seth phoned Jerry and gave him information about the P.P. account set up. Seth and Jerry also briefly discussed the web-cam and Ted Hanlon’s contract. Site Visit 4/13/2005 –Seth Carson visit to Job Site. Seth visited the site and met with Ralph Knox. Ralph gave Seth a small tour and explained the building survey and grading. Ralph indicated where the building and parking lot corners were. He stated that the corners the building pad as it stands now will be elevated by 4’ with backfill. Seth asked about the compaction methods. Ralph stated that the soil will be filled in 12” lifts with water and rolled compaction methods. Seth asked about the timeframes on the grading and dirt work. Ralph stated that they should be finished up in about two weeks. Ralph said that this is when the forms for the building footing pads would begin. Seth also updated Ralph about the grid-tie methods. Ralph agreed that this would work. Correspondence 4/13/2005 –Jerry Harris contacted Design Team. Hi Phil and all -- When we met Ted, we had the same concerns and he told us he would provide alternate options. I will say that most of these engineers will tell us that equipment like this is can be checked out and we can expect that if OK will meet our needs and give us decent useful life expectancy. Jerry's experience with El Paso and Sinclair has given him the knowledge with whom to work with to assess motors, gear boxes and infrastructure. Bob Correspondence 4/13/2005 –Jerry Harris contacted Seth Carson. Everyone, I have been asked to request a new utility service (electric) account for the campus site in Laramie from Pacific Power & Light (PP&L). A new account has been established with PP&L for this specific site per the following criteria: Ø A new account number has be assigned to 1125 Boulder Drive, Laramie WY 82070 Ø The account is effective as of April 1, 2005 Ø The temporary account listed under Taylor Kohrs has been terminated Ø All billing and invoices will be sent to 1400 East College Drive, Cheyenne WY 82007 referencing the specific account and address Ø PP&L waived all new account set-up fees. Ø PP&L will establish a temporary meter until construction is completed I understand that per the contract language, Taylor Kohrs is responsible for the power requirements (and subsequent bills) during the construction phase. If in fact this is the case, then all impacted parties should conference call to address how best to handle the billing and invoicing during construction. Feel free to call if you have any questions Thank You Jerry L. Harris Correspondence 4/13/2005 –Paul Della from Pacific Power contacted Seth Carson. Attached you will find our engineering bulletin on generation interconnection requirements I was told to forward you by Frank Tomasini. What will be necessary for this project will be a review of the relays and a crafting of settings as well as a meter change out. Due to the small size of the project, a power flow study will not be necessary. In addition to the UL 1741 inverter requirement, your wind turbine (if interconnected) will have to comply with our voltage flicker standard. You will need to contact John Younie on 600 Lloyd Center Tower in Portland, Oregon to initiate the process of interconnection to Pacificorp. He can be reached at (503) 813-5960. Please call him at your earliest convenience. Can you tell me if this project will displace load or will it sell power to us? That will be the determining factor in weather or not a power purchase agreement is needed. Correspondence 4/13/2005 – Email from Ted Hanlon to Seth Carson. Seth- Attached is the oneline and the spec sheet on the inverter. After your review, could you pass them on to Fremont Electric?
Correspondence 4/14/2005 – Seth Carson contacted Michael Walters. Seth sent Michael fax on classroom configurations and spoke with him on the phone. Correspondence 4/14/2005 – Seth Carson contacted LCCC team and Nicole Buscher. Greetings, Attached is the report for this week’s activities. Phil there are comments about your wind questions in the report. Nicole, I will have Bob Cox invoice you for the power bills directly. Also, LCCC hasn't been billed for the builder's risk insurance or bonding. Is this tuff in place? Also, there are some things related to Pacific Power in red in the report. Could you respond to these items? I can help with this too. Don Wile at P.P. needs our newest electrical drawings/loads so he can work on P.P.’s engineer stuff. I would be happy to pick this stuff up from Don Davis and pass I ton to Don. Let me know. Lastly, P.P. also needs our site plan with the legal description on it. Does Ralph have this in his trailer? Thanks, Seth A. Carson Site Visit 4/13/2005 –Seth Carson visit to Job Site. Seth visited the site and observed that good progress had been made on site grading and site survey. Photos are posted here. Correspondence 4/14/2005 – Seth Carson was emailed by Nicole Buscher. Seth, I would request that Taylor Kohrs be invoiced directly for our temp construction power. I'm assuming that PP & L will take over the power that we currently have our meter & panel set to? Thank you, Nicole Correspondence 4/14/2005 – Seth Carson was emailed by Phil Neal. Hi Seth, Great report. Wow, there is a lot of stuff going on. Eileen wanted me to contact you and Bob and ask 2 things. First, can you, her and I meet today to quickly talk about the meeting tomorrow? I think the way this meeting will progress is that she sets the tone with what we want to do and the concept we are working under. Then we can have Ted talk about the technical end of things and show some pretty pictures. We all need to be on the same page before we step in the room and a quick 15 minute meeting would greatly help. Talk to you soon Phil Confidential Correspondence 4/14/2005 – LCCC Team was emailed by Phil Neal. Task Completed 4/14/2005 – Seth Carson prepared informational packet for MWFB Packet at Seth’s Office. Correspondence 4/15/2005 – Email from Bob Berry to Seth Carson. Seth, I'm afraid that I won't be able to meet your target of yesterday for review comments. To properly review the specs, I need to have an updated set of drawings to see how well the specs are coordinated with the drawings. Not able to reach you by phone, I spoke to Nicole this morning, and she agreed to send me a set that should arrive Monday. I should then be able to e-mail comments by no later than noon, Tuesday, April 19. Bob Berry Correspondence 4/15/2005 – Seth Carson was emailed by Nicole Buscher. Seth, Trying to clarify some changes in the Art & Science classrooms. Does the college want any of the following in the room: - Gas - Compressed Air - Vacuum Line(s) - Water Phil Neal had been communicating directly with MKK on these items, and that they were all going away, but we're not sure where we ended up. Thank you, Nicole Buscher Correspondence 4/15/2005 – Seth Carson was emailed by Eileen Ely. Hi Chuck, I wanted to drop you a brief note to let you know that the Farm Bureau meeting went extremely well. Essentially, everything falls under the Turner Tract Covenant requirements except the added height of the windmills. After explaining the purpose of the meeting and the details pertaining to the energy efficiencies, Roy Schmett, Harvey Ridgeway, Doug Bryant and Paul Harrison all agreed that the windmills and the photovoltaics would be acceptable. Before signing the covenant agreement regarding these energy efficiencies, they would like the final product specifications, but they did not foresee any problems. There are also several other miscellaneous covenant-related items that need to be address in the agreement, such as landscaping around the photovoltaics; Seth will include these details in his monthly report. After the meeting, City Planning Director Doug Bryant approached me about our additional land option. If we are interested in pursuing this opportunity, he highly suggested that we do it in the very near future, especially since there has been strong interest in this and other Turner Tract properties. Currently, Bob Juve and Jim Cavelli are working on finalizing the platting of the additional lots south and east of our property. Regarding price, Doug indicated that he has a copy of the most recent land appraisal in his office. He told me to stop by and he would share a copy of the document. Basically, he wanted to remind us about this opportunity before someone else decides to pursue buying it. Again, today is a good day in Laramie! Have a nice weekend. Eileen Correspondence 4/15/2005 – Seth Carson emailed LCCC Team. Greetings, First off, Eileen and Phil, thanks for your wonderfully work at the MWFB meeting this morning. I finally feel that all of us have settled into our roles regarding the project. Eileen, I was very impressed with the way you presented the materials so gracefully. Phil, your input and work this morning was critically to the success we had. I'm so proud of you both. You all know I have proffesionally and personally dreaming that this will all becoming a reality. We're one step closer today. Thanks again!!! Bob, I'm reviewing Taylor Kohrs March request this afternoon. You will have an intialed faxed copy before you show up to work on Monday along with my excel spreadsheet. I told Nicole that you and I would strive for a 10 day check in hand policy. As you noticed, Nicole provided a lot more information for this month. It is helping me tons. Lastly, we have the web-cam on site and are waiting for Taylor Korhs to obtain the DSL service. Cheers, Seth Carson Correspondence 4/15/2005 – Seth Carson was emailed by Nicole Buscher. Seth, Attached is a sketch for the monument sign design. Please review and, if possible, have the college respond by Tuesday, 4/19, as to whether this is acceptable.
Thank you, Nicole Buscher Hi Nicole, At the meeting with the artist it was decided that the sculpture would be placed in the plaza in front of the building's main entrance. No art would be incorporated into the design of the monument sign. I did pass out the attached drawings for everyone to see at that meeting and no objections were raised about the monument sign design. However, the basic design should be approved by all of LCCC's design team. I am forwarding the pdf's to you so that you may communicate this to LCCC. As soon as they have approved the design for the monument sign, we can send it over to Kevin Mill. Thanks, Timothy Laughlin Seth, Attached is the proposed construction project sign for the college's review. Please make any necessary changes and/or comments and return by the end of next week (4/22). Thank you, Nicole Buscher Hi Nicole, We put together a quick project sign last week and emailed it to Pam Malone at LCCC. We wanted to get there comments back so the layout could be finalized, and Taylor Kohrs could have it made and placed onsite. Pam may not have received the email due to an email error. Do you want to handle the communication with LCCC for this? If so please contact Pam Malone (pmalone@lccc.wy.edu), Bob Cox and Eileen and Phil. They can view the current layout for the sign at: http://indra.com/~timl/LCCC-project-sign.jpg The sign is currently designed to be 4'x8' but htis can be adjusted if needed. Thanks, Timothy Laughlin Task Completed 4/15/2005 – Seth Carson Met with Jason Gonzales Seth met with Jason and planned the web-cam set method. Correspondence 4/16/2005 – Seth Carson was emailed by Nicole Buscher. Seth, This is what I found in 'red' from the report. If there are any additional items, please let me know. Don Wile stated that P.P. needed to get the site plan with legal description ASAP so he could start work on the transformer sizing, etc. He stated that P.P. also needed the electrical loads. Don Davis stated that the newest electrical plans load information on them. Seth said he would facilitate this information sharing through the general contractor. The college should have the most current set of plans, dated 03/18/05. Site plan - C1.0 or A100 Legal Description - Lot #3, Block #2, Subdivision - Turner Tract Addition (If you need the legal description on your site plan, I recommend getting a copy of the plat. If you don't have one on file, the City or County offices would have it recorded.) Electrical Loads - E3.1 & E3.2 contain the Load Summary, as well as individual panel loading Newest electrical plans - E0 thru EP0.1 Please let me know if you need copies, but you should have received these documents the end of March. After reading the minutes, I noticed that Don Davis, Fremont, had attended the power meeting. Is the college planning to contract directly with Fremont for this work? As for the builder's risk & bond, let me follow-up with some people on Monday and I'll get back with you. Thank you, Nicole Report for 4/18/2005 – 4/22/2005 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 4/18/2005 – Email from Nicole Buscher to Seth Carson Seth, Attached is our PCO (Proposed Change Order) for the tele/data work. Remaining changes to price include the following: - Roof drains - Plaster Traps - Chemical Neutralizing Basin - Gas/Compressed Air/Vacuum/Water @ Art&Science - Sinks in Art & Science Labs - Fume Hood Awaiting subcontractor pricing before these can be finalized. Thank you, Nicole Buscher Payment Request #4 4/18/2005 – Reviewed and approved by Seth Carson Seth reviewed request for payments and update financial spreadsheets. Report sent to Box Cox via fax and LCCC inter-mail. Correspondence 4/18/2005 – Email from Keith Broyles to Seth Carson Seth, Attached please find cost estimate for installation of 10m tower. We are investigating the issues of relocating the wind turbine from Medicine Bow. Have a nice day. Lois Broyles Keith D. Broyles Correspondence 4/18/2005 – Email from Phil Neal to Seth Carson and NREL Hi Mr. Flowers, Your name came highly recommended from Tom Fuller at the Wyoming Business Council. I would like to request a tour of your wind testing facility with some recommendations on the purchase of turbines in the 50-65 KW range. I work for Laramie County Community College and we are beginning construction on a new campus in Laramie, Wyoming. As part of this campus’ design, we are using several technologies to reduce the cost of gas and coal powered utilities in hopes that we can serve as a prototype of how to build energy efficient schools. We are locating ourselves in the heart of the Turner Tract Business Park, which is a highly visible part of Laramie. As part of this process, we applied and received a grant from the State of Wyoming, The Wyoming Business Council and the Department of Energy to incorporate two small (50-65 KW) wind turbines, 1000 square feet of photovoltaic cells, ground-source heating and cooling, SIPs panels, light harvesting windows and much more into the campus. We are at the stage where we are researching the best turbines for our dollar. Initially we were looking at a Bergey 50 KW turbine, but it is not in production yet. Now we are looking towards the Nordtank 65 KW refurbished turbine. Before we purchase any turbine, we would like to consult with your agency about research you have conducted on efficiency, repair and maintenance and other issues important to wind technology. Would you have time in the near future to meet with our design and energy team for a consultation and tour? You can contact me at (307) 721-5138 or at pneal@lccc.wy.edu. Thank you for your time and any help you can provide. Phil Neal Correspondence 4/19/2005 – Email from Bob Berry to Team Bob, Just a subtle reminder that my contract has not arrived in the mail yet. I will be sending my first invoice soon. Attached are my review comments from the latest set of drawings, and a review of the Division 15 specifications. Please have your staff review these carefully, as they bring up issues that have long term maintenance and comfort implications and should be addressed and replied to by the Design/Construction team. The LEED certification awards a credit for Additional Commissioning for the benefits that it brings to the building owner, in the form of a second set of eyes looking at the major decisions being made on the Owner’s behalf by the Design/Construction team. An important part of the Commissioning process is documentation of decisions. The documents that I will submit for the LEED certification will be copies of my design review comments. It is not mandatory, but suggested, that a written response to the comments be issued by the Design/Construction team. This ensures that everyone is clear, now, before construction starts, how and why certain decisions were made, and certainly for the Owners protection after occupancy if any controversy should arise regarding the decisions that were made. The Fundamental Commissioning has a requirement that the Cx Agent review the Design Intent and Basis of Design documentation. It refers to this document as though it is standard practice in the A/E industry, but in the real world the closest thing that really happens is that the Architect writes a program statement, which does not address mechanical or electrical design issues to any significant extent. This being my third LEED project, I have yet to see the A/E generate the document, so I will be provided one as part of my services. It will be sent before the end of the week, along with a few Commissioning specification sections, also required for LEED Fundamental Cx. The document originates from Portland Energy Conservation, Inc., an organization that has provided most of the Cx documents used for LEED certification across the country. (When something is free for the download effort, it quickly becomes the industry standard !) In its original form, it was pretty long and overdone, so I have pared it down quite a bit to ease the paperwork burden on the team. It is basically a questionnaire that requires fill-in answers by the design team, with the lion’s share being for the Mechanical Engineer. It is attached, and I would suggest that Seth see that it gets distributed to the design team, and follow-up to see that the answers are filled in. It also serves as a good document for the maintenance staff to review, as it triggers questions that they may have about design issues that will concern them for many years to come. It gives them an opportunity to speak now or forever hold their peace. Nicole, Will you please see that the Architect and Engineers get a copy of the review comments as soon as possible? Thanks. Bob Berry Correspondence 4/20/2005 – Email from Bob Berry to Team Seth and Nicole, Attached are the Cx specs (17000 Cx Reqmts and 15995-Mech Cx) and the Design Intent document which I mentioned in me e-mail transmitting the latest design review comments. The two spec sections should be issued with your other specs, as they are required for LEED Fundamental Cx and provide all parties with an explanation of their respective responsibilities pertaining to Cx on the project. The Design Intent document is also a LEED requirement. I edited it substantially so that it only requires that design info be furnished for systems actually found on this project. Please see that the design team gets a copy and fills in the answers electronically, in bold type, preferred. Some answers are called for in earlier design stages, but I assume that you are technically in the Construction Documents stage now, so all of the answers should be completed within a few weeks after going out for bids. Thanks. Bob Berry Correspondence 4/20/2005 – Email to Design Team from Seth Carson Hi Team, Attached is the pdf file for the final IT design and pricing. From what I can tell, Michael’s comments and newest room configurations are in the pricing/design. The proposal includes the time log of request, additions, etc. As you will notice, LCCC is over budget for the IT by $120,176.83, hence the proposal for the change order. At tomorrows meeting, we need to decide out course of action. I would urge you not to touch the contingency funds right now. Ralph has indicated to me that he wants us to stay away from the contingency until we get to the finish material part of the project. Also, Nicole and Don from Fremont Electric have both stated that we need to decide what our FINAL floor box count is by the end of tomorrow. Don stated that the boxes have a 4 week lead time, and Ralph is on track to pour the slab in 5 weeks. This gives Don 1 week to place and set the floor boxes. Don stated that any less time would set the project back. So, does LCCC have $120K extra for the IT? Should we go back to the original floor box configuration (3/9/2005)? Do we scrap the floor boxes altogether? Do we strip the IT down to $149,445.00? Feedback before tomorrows meeting would be best. My opinion would be to go back to the original IT layout and go with the a multipurpose table system that could be set up in straight lines our have a pod potential in the areas where the floor boxes are located. Phil and I are meeting at 8:00 to confirm the floor box count. Best Wishes, Seth Carson Site Visit 4/20/2005 –Seth Carson visited ACC Site Seth visited the site and observed site compaction and foundation layout. Photos are posted here. Correspondence 4/18/2005 – Email from Nicole Buscher to Seth Carson and Bob Cox Bob, Explanations regarding items which did not have backup: Conoco - This line refers to the Conoco card Ralph carries. Each superintendent has a gas card for their vehicle which is charged to their project. RJE Feb Plan Copies - This line relates to our in-house plan copies. We have a plan copier in our office which we use for single sheet copies of the project drawings. RJE TK Equip 03.05 - This item identifies the company owned equipment which is used and billed to the project. Small Tools (4%) & Safety (1%) - These are labor based rates which are applied to the project. Small tools accounts for the cost of hand tools with a replacement value of less than $250. Safety fee is for safety related promotion and employee safety incentives. For example, Ralph's cost for the month of March totaled $10,120. Therefore, small tools charged against his labor was 4% of $10,120 or $404.80, safety was $101.20. General Insurance - This is a volume based insurance policy which is billed based on our costs to date at 1.8%. The college should have a copy of our insurance certificate; however, if you do not, please let me know. MIS - A computer (MIS) operations fee at a rate of 1.0% of the cost of the work for Contractor's computer operations. Adj from Previous Billing - Basically this is the difference between what had been billed to date and our costs incurred on the project. By performing this adjustment, we'll have billed LCCC for everything we've paid to date on the project. Plan Review Fee City of Laramie - This is the fee we paid the City for reviewing the grading/foundation and building permits. (Attached is a copy of the check.) Scott Kohrs - Scott, as you are aware, is the project executive on this job. Scott's been helping me in the office with buyout and overall project management. Jim (James) Boese - Jim is our General Superintendent. Jim works with the superintendent's regarding field labor, safety and overall jobsite supervision. Hopefully I've been able to answer your questions. I'll see you at tomorrow's meeting via tele conference. Also, I've attached a revised last page of the detail sheet. Seth had a question regarding the difference between the work in place and amount due. Thanks, Nicole >>> "Cox, Bob" <BCox@lccc.wy.edu> 04/19/05 05:59PM >>> Hi Nicole - In your invoice, you have included billings for the following that do not include receipts I have listed them below. Please provide either a receipt (preferable) and /or description of what the expense was for. Conoco $457.16 RJE Feb Plan Copies $66.88 RJE TK Equip 03.05 $600.00 Small Tools $127.60 Safety 31.90 Small Tools $404.80 Safety $101.20 Small Tools $241.60 Safety $60.40 General Insurance $1,213.01 MIS $673.89 Adj. from Previous Billing $899.82 (I think I know what this is but can't tie it back to the Feb. bill Plan Review Fee City of Laramie $7,526.25. Also, please provide some information about the work provided for the hours charged to the project by James and Scott. Thanks Bob Nicole Thanks for your detailed explanation. This helps me understand what we are paying for as I read through the invoice. Bob Correspondence 4/21/2005 – Email from Nicole Buscher to Seth Carson and Bob Cox Since we won't all be in the same room today, I thought I'd forward the documents I'll be discussing at the meeting. Seth, please forward this to Dr. Bohlen, I don't believe I have his e-mail address. (As well as anyone else who will be attending in Cheyenne.) Thank you, Nicole Correspondence 4/21/2005 – Email to Design Team from Seth Carson Hello Dr. Bohlen and Dr. Cox, Attached is the stuff from Nicole related to today's 2:00PM meeting. I hope you received my email last night about the IT. If there is a sence of direction you want me to know about before the meeting related to the IT, please send me an email before 1:00. Thanks Seth Meeting 4/21/2005 – Seth Carson and Don Davis met at Fremont Electric Seth met with Don and went over floor box design strategy. OAC Meeting 4/21/2005 – OAC meeting in Laramie Michael Walter’s was present and It stuff was discussed first. Nicole indicated that there was $58,000 extra left over from steel and that LCCC could reallocate funds to help with IT budget. It was agreed that $30,000 be reallocated by Nicole. Nicole indicated that most items contracted were coming over budget. Nicole stated that she would have every thing bid out by mid May. Other notes removed from website at this time because of budget concerns 7-30-2005. Correspondence 4/22/2005 – Email to Design Team from Seth Carson Phil, Note that Tim spoke with Don at Fremont Electric this morning regarding the floor box color. Also, would you please forward Tim some of your recent pictures of the new site construction? Thank you. Eileen Hi Eileen, I spoke with Don at Fremont Electric this morning. He was ordering right away so I gave him the information. We choose the Aluminum finish. On another note, have you or Phil been taking pictures of the site as the rough grading has progressed? If so are they digital, and could you email some of them our way? Thanks, Timothy Laughlin Site Visit 4/22/2005 –Seth Carson visited ACC Site Seth visited the site and observed site compaction and foundation layout. Photos are posted here. Correspondence 4/22/2005 – Email to Seth Carson and Nicole Buscher Seth & Nicole- Mr. Berry makes some good points and observations in the attached two documents. Although we in Physical Plant haven’t seen any specs or the permit set of drawings for this project, pretty much everything he points out, we agree with. 1. Drain pans under the heat pump units mounted between roof joists will make an already difficult access issue even worse. 2. Manually balancing the system will be a maintenance headache. Go with the automatic, self-balancing valves. 3. As mentioned above, access to the heat pumps is a big issue. Easier access will certainly reduce maintenance costs and associated down time. 4. Positive pressure inside the building is essential. 5. 100 CFM sounds low to us also 6. The fire/smoke damper issue may be a local code requirement, but from an economical point of view as well as maintenance, reducing the number of them would be a good thing. 7. We agree that linking the cooling of the wire closets to the heat pumps will cause the problem Mr. Berry mentions. However, a make up air grille to draw air in to the room from the corridor, may be a code violation. 8. Concur, the supply and return duct as described, could cause stratification and not provide enough heat to the floor level Seth Carson – I don’t have Nicole’s e-mail address, can you forward this to her please. John Parks – I know you aren’t actually doing the design, but I know you have some oversight so thought I’d info you on this Any questions, let me know. Tim Correspondence 4/22/2005 – Email to Eileen Ely and Nicole Buscher Eileen, After speaking with Jerry yesterday at the City, it sounds like he would prefer that we submit this agreement with our permit responses. Therefore, please send me this agreement, and I'll see that it gets to the City. Thank you, Nicole Correspondence 4/22/2005 – Email to Tim Laughlin and Nicole Buscher Tim, Can you send Seth a CAD file of the floor plan with the backgrounds shown? They'd like to use this in order to revise the IT room configuration. Thank you, Nicole Correspondence 4/22/2005 – Email from Eileen Ely to Nicole Buscher Hi Nicole, Sounds good! After LCCC and the Farm Bureau representatives sign the agreement, I will forward the agreement on to you. Have a good weekend. Eileen Report for 4/25/2005 – 4/29/2005 – LCCC – Albany County Campus Prepared by Seth A. Carson Correspondence 4/25/2005 – Email from Tim Laughlin to Seth Carson Hi Seth, Attached is the floor plan saved in AutoCAD 2000 format. I think all the layers are turned on so you may need to turn several off for you purposes. Let me know if you have any questions. Timothy Laughlin Correspondence 4/25/2005 – Email from Tom Wacha to Seth Carson Good afternoon Seth, Way back in October of last year we spoke regarding the possible development of a Green Touchscreen touch screen kiosk for the new Laramie County Community College campus. At that time you mentioned that you would talk to the budget committee about the kiosk and I was wondering if you had an opportunity to do so. You also mentioned that you were planning on breaking ground in February, and I hope everything is progressing according to schedule. I wanted to give you a sneak peek at another Green Touchscreen we just completed. It can be found online at: http://cera.grinnell.greentouchscreen.com and is best viewed at 1028 x 764 resolution. I would love to talk to you about potential features of the Green Touchscreen and the project in general at your convenience. Feel free to call or email me anytime. Sincerely, Tom Wacha Correspondence 4/25/2005 – Email from Seth Carson to Team THIS IS WANT WE NEED!!!!! TOO COOL I'm getting prices. Last time I spoke with this guy he stated that we could get something like this set up for around $8K. Lets use the $10K in the grant from the autom. controls to do this. In a sence, Tim Mac. could moniter the entire energy usage, heat pumps, windmills, etc. of the building, then call over to Laramie and get the mainatance guys to fix any problems he sees. Total real time control/information. Seth Correspondence 4/25/2005 – Email from Ted Hanlon to Seth Carson Seth- The status of the Renewable Energy Project is as follows: · High Plains Solar Wind, LLC has signed a contract with LCCC · We have determined that the only new wind turbine available in the 50 kW to 100kW size range is the 100kW unit produced by Northern Power. This is a beautiful and technologically advanced turbine. Unfortunately, the price, FOB the factory, is $335,000. Shipping, foundation work, installation, and wiring is estimated by Northern Power to cost another $100,000. That was a round number estimate that would probably be low in the end. Based on those numbers, I don't believe it is a viable option. · We are still seeking wind generators that will maximize the effectiveness of the funds available. We should bring that search to a close this week. One potential option that we currently favor is to utilize the 65kW Nordtank from Medicine Bow in addition to a refurbished 65 kW Nordtank. We still have to determine how best to minimize the long term financial risk of potential failures. · We have the manufacturer's information on the support structure for the solar array, and hope to have the array drawing and the foundation drawing ready for review and approval by May 6.
·
We are
working on the specification for the data gathering and display system.
That should be complete by May 6, as well, but we are hoping to have a block
diagram of the system components prepared for review and approval by April
29. Correspondence 4/25/2005 – Email to Ted Hanlon from Seth Carson Ted, Correspondence 4/25/2005 – Email from Ted Hanlon to Seth Carson Seth- We are specifying the kiosk interface in-house. We will try to make it look as much like the Greentouchscreen as we can. I am certain that we cannot farm it out to those folks and do it for less than $10,000. In fact, even though the specification of the data collection and display is being done within my contract budget, the actual equipment that is needed is going to cost a considerable amount. As currently scoped, we will need an industrial, DIN rail mounted PC that will communicate via ethernet with the power monitors and weather station, we need the power monitors themselves (which will cost over $1,000 per datapoint), we need a weather station ($2,000 to $3,000), we need the computer at the kiosk, we need software development, and we need installation of the equipment. My current plan is to have one kiosk/user interface and to make available the following data (we can make the data look as cool as we want to on screen): wind speed and direction, temperature, power produced by the solar array, power produced by each wind generator, power used for lighting, and power used by the HVAC, for a total of eight data points. Does this sound all right? Since we are using the ethernet, the data will also be available via a link on the LCCC website (as we currently envision it). The specification on the data transmission and display system will be part of the bid package that is my current deliverable. My intention is to let the contractor who wins the bid chose to either develop the data transmission and display system in-house, or pick their own subcontractor. I need a six-inch conduit. Since this little stub out will be cheap, lets tell Doug we want two six inch conduits. Correspondence 4/25/2005 – Email from Bob Berry Seth Carson Tim, I was glad to get a copy of your response. I was afraid that all my concerns were falling on deaf ears. It’s probably too optimistic to expect that your concern for the general maintainability of the heat pumps will re-open the consideration for putting them in closets. Scott Kohrs was pretty concerned that the cost of the closets would blow a hole in his budget. But I cautioned that he still didn’t have a good enough handle on his actual total mechanical budget, since he was still operating on the overall mechanical budget per square foot that Major Geothermal had quoted months ago. I suggested that when he got quotes from sheet metal and piping subs for the indoor system work after MKK prepared a first draft of the floor plan drawings, and he got a firm number for the well field work, he would be in a better position to decide if closets would blow the budget. As I mentioned in the last review, there are an awful lot of units that have the side access problem, and many of them don’t have an easy solution, short of going to the closets. I hate to keep harping on this, but I’ve been designing HP systems since ’86, and many improvements have been made over that time. But, the best of all of these improvements, particularly for classroom buildings, K-12, or college level, has got to be the closet approach. Omaha Public Schools came to this conclusion 10 years ago, and has done at least 15 systems using HP’s in closets, on new and renovated projects. I have convinced other growing districts to follow suit. Let me know if I can be of further help on this issue. Bob Berry Correspondence 4/25/2005 – Email from Seth Carson to Paul Della at Pacific Power Paul, Thank you for the interest in the Laramie County Community Project. Thank you for your specific interconnection specifications. We will contact John Younie to get the ball rolling with interconnection. For your background information, the the project consists of: *Just under construction, a highly efficient 26,200 sqft building. *1000 sqft 11 kw solar array that produces around 11,000 kwh per year. *(1) 100kw or (2) 65 kw wind turbines that will produce around 86,000 kwh per year total. We are in the process of consulting out the energy modeling for the building. This way we will know what ENERGY percentage LCCC is producing throughout the year. We are hoping to on-site produce 30% of out yearly needs and but the rest from P.P. Although, on the weekends and holidays when faculty/staff are gone, we WILL be selling power back to Pacific Power. Our intend is to set up a net metering agreement with P.P. to be safe. So yes, we will sell you power some of the time. I understand that LCCC would need to have a power purchase agreement with P.P. for this power. Let me know what else you need. Seth Carson Correspondence 4/25/2005 – Email from Tom Wacha to Seth Carson Good morning Seth, Attached is a document containing several possible features for the Laramie County Community College Green Touchscreen. Please look it over and let me know when you have a better idea of which features you want to include. I will then create a price estimate for you broken down by feature. If you are not sure between two or more features, let me know as I will be happy to price each out individually so you can make a more informed decision. I like to tell people from the beginning that any 3D work gets expensive rather fast, so you may want to keep that in mind. Also let me know when you find out who the college will be using for their building automation system and if any of the features you will want displayed will not be controlled by the automation system. I’ll need to know this as it will affect the amount of work that will be required on our end to access the necessary data. Thanks for considering Green Touchscreen to exceed your touch screen kiosk needs. If you have any further questions, please don’t hesitate to call or email me. Sincerely, Tom Wacha Correspondence 4/25/2005 – Email to Design Team G.C. from Seth Carson Hello, After last weeks meeting with Nicole and Ralph, I would like to voice some concerns I have about the Geo-Exchange system. First off, I am aware that Major-Geothermal has been retained for the design and installation of the horizontal loop field for $65K (this seems like an ok price). But as I understand it, no earthwork is included in this cost. After listening to Nicole explain to us on Thurs. about the increased earthwork costs regarding the building, I wondered what the costs would be on the loop field excavation and backfill. Earlier in the in project, Ralph stated that the earth work would be around $30K for the loop field. On Friday, I visited Ralph and he stated that the loop field had grown from the size of the parking lot to twice its size. Were we misled by Major about the size a month ago? To make this more interesting, Ralph stated that the ground towards to hill and middle of the site has rock near the surface. Ralph explained that Scott had indicated he was concerned about the size, rock, and excavation costs. Ralph also stated that Major said the loop field size could be cut in half if we went down 16’ instead of 8’. I doubt that another 8’ in depth would raise the static ground temperature up by 50% or enter enough ground water to down size the field by much at all. This is my thermodynamics class coming back to haunt me. Sorry if my reasoning is off base. So, I am wondering what the game plan is. If my math is close, I understand that the building earth work was roughly $50K. Using it as the cost example, a twice as big hole, twice as deep needed for the ground loop would be $100K, not $30K. This does not include blasting around the rock. As I spoke this over with Bob, I believe LCCC needs to see the actual cost comparison with the vertical wells vs. the total horizontal price in the very near future. LCCC needs to stay on budget with the geo-exchange system as the grant requires it. Last prediction by Bob Berry was that the wells, fully cased, with pipe, drilled and grouted would be $2K a well. He stated that we would need 30-55 wells which would be an estimated maximum of $110K with design costing under $10K. If the earth work is not less than $55K, vertical seems the way to go. I think we need to get the test well going. Tom Fuller stated that the grant would pay for one test well even if we go horizontal. Is the contract with Major very tight? Can they design the vertical loop field? Scott, I apologize If I getting too far into this, I just looking out for LCCC’s and your budget. Could Taylor-Kohrs and Bob Berry give us your thoughts on this stuff. My gut is telling me vertical is the way to go. Thanks, Seth Carson Correspondence 4/27/2005 – Email from Ted Hanlon to Seth Carson Seth, I am working on lay out drawings for the renewable energy project. I would like to pin the drawings to a stake that will exist even after Taylor-Kohrs completes the site work. The stake on the west side of the lot that defines the Inflection Point in the west lot line seems like a natural to me. Would your draftsman have time to run down and get the identification numbers from that stake for me--it would save me a trip to Laramie. Thanks,
Ted Correspondence 4/28/2005 – Email from Nicole Buscher to Seth Carson Seth, I just wanted to follow-up with you on a few items. 1. Tele/Data Layout - Can I get the revised layout today or tomorrow? I'll be in Laramie tomorrow and could stop by and pick it up. 2. Construction Project Sign - Has the college completed the text that they want to see at the bottom of the sign? 3. Kiosk - What do we need to install for this? Conduit? If so, what size & where? 4. Solar & Wind Power - Has Ted been able to complete the design enough so that the conduit size & location is known? 5. Web Cam - Just so that you are aware, Qwest contacted me yesterday and sounds like we may have DSL to the trailer as early as next week. Thanks, Nicole Correspondence 4/28/2005 – Email from Nicole Buscher to Seth Carson Attached is the laboratory casework specification. Please review, as noted in Tim Laughlin's e-mail, and respond with comments by Tuesday, May 3rd. Thank you, Nicole Buscher P-Lam laboratory casework. The text highlighted in green should be reviewed by MKK and the text highlighted in red should be reviewed by Randy Bremmer. The stuff highlighted in magenta should be decided by LCCC as to what their needs are. Thanks, Timothy Laughlin
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Seth Carson
Architectural Engineer, E.I.T., Owner.
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