Meetings And Reports - October 2004

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Report for 10/4/2004 – 10/8/2004 – LCCC – Albany County Campus Prepared by Seth A. Carson  

City of Laramie – City Council Meeting - 10/5/2004 – Seth Carson, Phil Neal, and Eileen Ely attended.

All city council members approved the final plat 10/5/2004.

Report for 10/11/2004 – 10/15/2004 – LCCC – Albany County Campus Prepared by Seth A. Carson  

Meeting 10/12/2004 – Seth Carson and Heather (City of Laramie Planning and Engineering office) met to discuss the platting documents. 

Seth requested the Heather leave a message for Bob Juve.  The message was requesting that a copy of the final plat and ALL contract documents be presented by next Monday. 

Meeting 10/14/2004 – Seth Carson and Becky Gonzales (City of Laramie Planning and Engineering office) met to discuss the platting documents. 

Seth worked with Becky to track down the final platting documents.  She help located them at the County Court House Real Estate office 

Meeting 10/15/2004 – Seth Carson and Don Davis of Fremont Electric met to discuss project and assist Don with bid presentation. 

Seth and Don went through the plan set and focused efforts on the site plan and electrical plan.  Don had questions about the site plan lighting in the parking areas.  He stated that the figured in 11 parking light poles with 18’ poles in green spaces and 15’ poles with a 3’ concrete base in parking areas. 

Don also asked about the fire suppression system.  Seth and Don both assumed that the fire suppression system would be installed in conjunction with alarm system and be network to the relay business in Casper.  Don also asked if LCCC was going to have a P.A./class bell system.  If so, it would be around $.30-$.40 a SQFT extra.   

Also discussed was the wire methodology.  Don had some questions about the popup corridors with the open-web trusses. Seth detailed out a proposed wall section.   Seth also explained that Talyor Kohrs was supplying the cable trays and that Fremont would pull the wire.  Don mentioned some methods for wiring the classrooms similar to UW facilities he has completed. 

Some other details of note include: Don stated that the primary power would enter the building in a 4” pipe and would need to be within 10’ of the primary disconnect. He also stated that he would need 12’-15’ of wall length on mechanical/electrical room for all the building panels and controls. He also stated that the ideal location for such mechanical room was where the current student break room was.  Dan also stated that if the main electrical room was not located near the center of the two building wings, that each wing would require their own service. 

Overall, the meeting was a success.  I would recommend that Fremont Electric get involved with the design/build team ASAP. 

Task completed – Seth Carson made copies of the final plat 10/14/04.  Seth made copies and delivered entire design plan set to Fremont Electric.

Report for 10/18/2004 – 10/22/2004 – LCCC – Albany County Campus Prepared by Seth A. Carson  

Phone Conference 10/18/2004PM – Seth Carson and Terri Jensen (City Attorney- 742-3717, tkjensen@wyoming.com) discussed LCCC contracts, deed and closing timeframes.

Seth called Terri to locate information regarding legal information related specifically to the sale agreement and responsibilities of the city and LCCC.  Terri stated that the City Clerk would have the contracts on file from the city council meetings on May 6^th and the public hearing May 18^th.  Seth also asked about the closing.  Terri stated that the closing needed to take place on or before November 15^th, 2004 and that Bob Juve was handling the title search and closing arrangements.  She stated that Juve was most likely going to use Powell Title and Escrow for the closing and title work.  Seth asked who would need to be present at the closing and she stated that Powell Title and Juve would let LCCC soon.  She assumed that either the President or a Foundation member(s) would probable work fine.

Phone Conference 10/18/2004 – Seth Carson and Eileen Ely discussed closing information.

Seth stated that he had the final plat plan in hand and relayed to her the information from the City Attorney.  Seth also asked if Eileen had any other information regarding the closing.  She stated that Bob Juve was handling the closing arrangements. Eileen voiced her concerns with poor project communication.

Task completed – Seth Carson ordered copies of the LCCC-Foundation contract agreement from the City Clerk 10/18/04.  Reports for the last two weeks were created. Answers to designs questions were drafted in preparation to Tim Laughlin’s presentation of new plans.   

Design/Build Team Meeting 10/19/2004AM – Entire design/build team present.  Also present were member from the LCCC Foundation and Kaiser & Co. – Dan Baxter.

Bob Cox took the leadership role in the meeting to start off with.  He asked Kaiser to present there financial bonding agreement first.  Dan Baxter explained that the bond was a lease revenue bond financial agreement.  The bond was to be sold at $3.7-$3.8 + 10% bond backup.  $3,260,000 was allocated for net construction. The bond was to be sold 4.4%.  Dan explained the private placement documents.

Next, the closing was discussed in detail.  Seth notified the team that the closing date had to be on or before the 15^th of November.  It was agreed that the LCCC Foundation would vote (11/11/04 board meeting) to allow W.M. to sign the closing on the 15^th.  Dr. Bohlen agreed to have the closing fees split with the city.  He said that the college would pay the foundation for the fees.  Seth raised the question about title search and insurance.  I was agreed that Seth would contact the city and title company about these issues.

Next, the energy grant was discussed.  Eileen updated the team with the status of the grant.  She stated that the grant was not finalized.  Dr. Bohlen brought up the issue of dropping the grant soon, but was not ready to set a drop dead date.   Bob Cox stated that he had a copy of the grant agreement with the Wyoming Business Council.  Midyett brought up questions concerning the grant financials with W.B.C.  He urged that the grant line items be finalized and pre-approved as to their actual cost before construction. The team all agreed. 

Next, timelines were discussed with the team and Scott Kohrs. Bob Cox stated that LCCC-ACC would like to move in around December 1^st, 2005. Scott stated that he would aim for November 1^st, 2005 as his target date for completion. Scott also stated that one benchmark for scheduling was the steel materials.  He said steel was 12-16 weeks out after construction documents were completed.   

Scott briefly went through the cost estimate.  One item of note was that he had some contingency funds for winter protection, but not a large worse case budget for winter delays, etc.  Scott also stated that the SIPS contractor and he were moving ahead a good pace.  Scott ask Seth to research how much/many special inspections that the City of Laramie might require with the energy/specialty tasks.  

Next, Midyett had a question about the science hoods.  Tim M. stated that the hoods that LCCC has bought before include the Phoenix and the TSI brands.  Next, Midyett asked Seth if he could find an aerial map of the site.  Next, the civil services were discussed.  I was agreed upon by the design/build committee that the civil services would be headed up by the architect and Tim Laughlin.  Seth passed on the information that was already collected about civil services to Tim.  Tim and Bob Cox asked Seth to get a copy of the Turner Tract covenants.  Here is the city website Turner Tract Link.  

Overall, the meeting was very productive.  A great deal of information was shared. 

Design Team Meeting 10/19/2004PM – Tim Laughlin, Eileen Ely, Phil Neal, Sharon Keiser, Seth Carson, and Marilyn Aiken were all present.  The meeting was held so that Tim could present his newest draft of plans and ask questions to the team. 

The following list of questions/answers was provided by Tim Laughlin: 

Design Development 

Site Items

Site paving

1. The number of parking spots need was discussed.  Eileen voiced her concern with not paving enough spots.

2. Seth brought up the question about the fire lane around the West side of the building and weather or not it need to be paved. Tim asked Seth to ask Jerry Hankin about this matter. 

Parking (number of spaces vs. LEEDs) – Give Tim City of Laramie Parking Information

1. Team Discussed erosion and sedimentation control as it relates to LEEDs.

2. Alternative transportation – parking capacity and preferred capacity were discussed.

3. Reduced site disturbance during construction as it relates to LEEDs was also discussed.

Bike parking

1. The sidewalks up boulevard were discussed.  Tim asked Seth to ask to city if this might be required.

2. Tim asked if the Greenbelt passes though the ACC lot. It was agreed that some bike parking was needed. 

Signage

1. Signage on the Boulder drive was discussed.  Tim informed the team that there was money in the budget to do something similar to the other Turner Tract existing buildings.

2.  Seth notified Tim that the sign lighting needs to point downward for LEEDs.

Trash container location (must be screened)

1.  Tim indicated what he thought was the best location for trash containers and enclosure.  The South part of the parking lot was the location.

2. Construction recycling locations were also discussed.  It was agreed that the they could be place in the same enclosure as the trash.

3. A Building recycling center was discussed.  For LEEDs, a designated recycling spot needs to be located within the structure.

Site Lighting

            1. Needs to meet LEED requirements and as far as light trespass.

Landscape design

            1. Needs to meet LEED requirements.

Building Exterior

The following items were discussed and markups were made on copies of the plan set that Tim has. Elevations, Entry Elevation, Exterior Materials, Exterior Colors, Windows, Sun shades/screens, Roof Access Hatches 

Interior

Room numbers

1.  Tim asked if LCCC had a preference on room syntax.  Phil and Seth suggest that the pods are indicated by “wings” like the eagle concept. (ex. E101, W102, etc.  Tim said he would play around with this.

Flooring Materials

2. Carpet tiles in major traffic zones and recycled floor materials were discussed.

Meeting 10/25/2004 - Meeting with Dr. Yavuzturk, Dr. Puckett, John Ely and Seth Carson at the UW College of Engineering

Seth called the meeting follow-up on the collaboration with UW. UW presented their ideas.  Seth stated that would need to approved the partnership.  Dr. Cenk stated he would forward a letter on to Seth later in the day. Attached here is the LCCC collaboration letter that LCCC needs to sign.  Attached here is the proposed grant application to the W.B.C.

acc project

leed

Seth Carson Architectural Engineer, E.I.T., Owner.
Copyright © 2004 Bluefeather Design/Build. All rights reserved.
Revised: 10/29/2005.